Document Specialist

About Us

Saint James School of Medicine is an accredited medical school committed to helping students realize their dream of becoming a physician.

This employee reports directly to the Manager of the Admissions Team.

This position is ideal for someone who thrives in structured processes, understands the importance of compliance, and takes ownership of maintaining institutional standards. If you are organized, reliable, and comfortable operating at a high professional standard, we would like to hear from you.

• Maintain, track, and evaluate all incoming student documents
• Ensure a consistently high standard of file review and evaluation
• Communicate directly with accepted students regarding documentation requirements and timelines
• Monitor and confirm that all Admissions Committee acceptance conditions are satisfied
• Maintain quality standards for incoming students through careful document verification
• Ensure students receive all required communications promptly
• Guide students on island-specific immigration requirements and compliance
• Develop working knowledge of the MD program and coordinate with relevant departments
• Communicate with committees, Deans, and supervisors as required
• Participate in cross-departmental projects when needed

Minimum Education:

Associates;
Bachelor's degree preferred. Preferred fields:
Business Administration, Healthcare Administration, Education, Communications, or a related field.

• Equivalent professional experience in admissions, compliance, registrar operations, or student services may be considered in lieu of degree

• 2 plus years of experience in admissions, academic administration, document evaluation, compliance, or regulated environments
• Experience in higher education strongly preferred
• Familiarity with immigration documentation processes is a plus
• Experience working with committees or leadership teams is valuable

• Hours:
  
  Monday – Friday, 9:00 AM – 5:00 PM.
• Hybrid
  
  Schedule:
  
  Work from the Park Ridge office Monday through Thursday;
  Fridays Work From Home.
• Health Insurance, Dental and Vision Insurance, PTO, 401k and other benefits.