Research Administrator

Research Administrator 3 – School of Medicine, Stanford, California, United States

The Department of Cardiothoracic Surgery at Stanford University Medical Center takes pride in the rich tradition of excellence and pioneering firsts that have made it one of the top cardiac and thoracic programs in the nation. Our long and distinguished legacy of research dates back to the late 1950s — our most notable triumphs being the first adult human heart transplant in the United States, the world's first successful adult human combined heart-lung transplant, the first successful use of a ventricular device as a bridge to transplantation, the first thoracic aortic stent graft, and the development of the first integrated platform for minimally invasive heart surgery.

(Use the "Apply for this Job" box below)./ctsurgery

The Department of Cardiothoracic Surgery is seeking an experienced Research Administrator 3 to join our exciting department and collaborative team! The RA3 will provide outstanding post-award support to faculty, researchers, lab staff and department administrators while managing a large and complex financial portfolio. The portfolio will consist of diverse funding sources from sponsored grants to foundation grants and industrial contracts to departmental funds, gifts and other unrestricted funding.

Duties will include managing federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or interdisciplinary initiatives, clinical trials, and occasional pre-award duties. This role will also provide a leadership opportunity to mentor junior staff and lead process improvement projects.

Stanford University is committed to providing staff flexible work options in line with operational needs of the university and department, and must comply with all Stanford policies and procedures. This position will be hybrid where staff may work from home and at a Stanford location, with schedule to be determined by supervisor and department. Employees in a hybrid and remote work arrangement are expected to remain available and accessible during regularly scheduled and approved hours, as determined by the department.

Employees may be required to attend meetings and functions in person.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract and grant annual reporting, closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• In conjunction with supervisor and finance team, identify, develop and implement process improvements. Participate in and lead cross campus projects as opportunities arise. Train and advise on issues requiring specific technical expertise.
• Oversee and review work of other staff on occasion. May supervise, train and mentor other staff.
• May participate as a mentor and provide cross-training as needed.
• Initiate and participate in gift handling. Develop PTA, initiate GT, and oversee expenditures to ensure compliances to fulfill donor's intent.
• Manage and oversee designated awards; advice on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines.
• May prepare complex proposals within parameters of sponsored and non-sponsored research guidelines as needed. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collabo…