Purchasing Services Administrator

Introduction

Make a Difference with DHSS. Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well‑being, fostering self‑sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas. We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today.

DHSS is a great place to kick‑start your profession. For more information, please visit (Use the "Apply for this Job" box below). today!

The incumbent will be responsible for overseeing the coordination of the procurement of goods and services and professional services, which includes writing and reviewing bid specifications, overseeing the facilitation of Pre‑Bid Meetings, overseeing the bid opening process, the recommendation of contract awards, writing and reviewing contracts. Contacts include attorneys, vendors, Department users and agency personnel to obtain or clarify information, resolve product or service complaints, and to evaluate new and improved products and/or services.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.

Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.

Knowledge of developing policies or procedures.

Knowledge of staff supervision acquired through coursework, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; or supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; or supervising through subordinate supervisors a group of professional, technical, and clerical employees.

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment‑based sponsorship. All new hires are required to report to the Statewide…