Executive Business Partner, Office CEO

• Category: Administration
• Country: United States

Overview

WD-40 Company is looking for an Executive Business Partner to enhance and magnify the productivity of the CEO, CFO, Leadership Team, and Board of Directors. In this role, you will enable them to effectively collaborate, focus, and deliver on strategic initiatives by overseeing and managing operational, financial, and communications activities.

This position serves as a strategic performance catalyst, transforming administrative support into a critical organizational effectiveness function.

This position offers the flexibility of a hybrid schedule between our San Diego Launch Pad and your home to balance in-person collaboration with the flexibility of remote work.

What You’ll Be Doing

Strategic Partnership and Executive Administrative Excellence:

• Enhance CEO and executive productivity by ensuring smooth administrative operations, facilitating strategic decision-making, and serving as the primary contact for leadership inquiries.
• Participate in strategic planning sessions, capturing action items, ensuring meetings are well scoped, materials are distributed, and driving follow-through on critical initiatives to enhance the effectiveness of the leadership team.
• Oversee and manage several executives' comprehensive calendar of appointments and complex travel.
• Prepare and compose executive correspondence, including high-profile internal and external communications on behalf of the CEO, and develop materials for speaking engagements, including contracts, presentations, and questionnaires.
• Drive all aspects of corporate travel management, including maintaining relationships with travel vendors and our travel agency, negotiating contracts and rates, and managing the Concur platform.
• Facilitate Board of Director communication and meeting logistics, manage board spending and educational initiatives, and oversee the onboarding process for new members.
• Provide administrative support for the Investor Relations and Corporate Communications functions, including coordinating investor meetings, quarterly earnings calls, roadshows, conferences, annual stockholder meetings, correspondence, etc.

Project Management:

• Lead or participate in 12 – 24 month enterprise-wide projects and initiatives that align with the Company’s strategic goals and initiatives.
• Utilize cross-functional influence to identify, elicit, and document project requirements. Facilitate stakeholder project discovery, data, resources, and technology needs.
• Own, manage, and prioritize project backlog using agile or project management methodologies.

Budget & Event Management:

• Strategically plan and execute internal and external events.
• Provide training and guidance on best practices for event planning, contract negotiation, and Audio/Visual production to support various individuals and teams across the organization.
• Estimate, forecast, and set annual budgets for select Corporate Management departmental expenditures.
• Negotiate competitive rates with a variety of third-party vendors.
• Establish new vendor profiles in the system and facilitate timely and accurate payments of invoices.

What You’ll Bring To The Role

• Bachelor in Business Administration, Management, Communication, or related field; or an equivalent combination of experience and education.
• 10+ years of similar executive-level support experience, playing a key role in enabling executives to maximize productivity, effectiveness, and strategic impact.
• 5+ years similar experience in a publicly traded and multinational company.
• 3+ years of broad practical project management experience.
• PM, Agile or Project/Program Management certification is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as travel and expense applications such as Concur.
• Strong problem-solving, organizational, and time-management skills.
• Superb written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.

Total Rewards

$105,000–$125,000 / year plus 10-15% profit-sharing contribution to your retirement account. Salary is determined by…