Project Accounting Coordinator

Job Title

Project Accounting Coordinator

The Project Accounting Coordinator plays a crucial role in supporting compliance with California prevailing wage and Cal Trans requirements. This position involves coordinating with Project Managers and internal teams to ensure accurate and timely submission of labor-related documentation, preparing fee proposals and contracts, and ensuring projects adhere to contract requirements. The role also includes developing WBS structures, assisting with project accounting workflows, and monitoring project financials.

• Support compliance with California prevailing wage and Cal Trans requirements, including correct wage classifications, certified payroll review, and contract compliance.

• Coordinate with Project Managers and internal teams on Cal Trans- and labor-related documentation.

• Prepare fee proposals, draft contracts, and subcontracts for review.

• Ensure projects follow contract requirements and track amendments.

• Develop WBS structures and Project Authorization forms, including budgets and invoicing requirements.

• Assist with processing subconsultant invoices and support project accounting workflows.

• Monitor project financials, including variance, revenue, budgets, and WIP, and follow up on revenue issues.

• Serve as a liaison between internal teams, suppliers, and clients.

• Conduct pre-bill reviews and participate in monthly project review meetings.

• Support Business Operations with budget performance analysis and recommendations for improved financial outcomes.

• Experience with prevailing wage.

• Invoicing and subcontract review.

• Template proposal preparation.

• Change order management.

• Creating pivot tables and Vlookups in Excel.

• Proficiency in Deltek, BST, or Oracle.

• 3+ years of California prevailing wage experience.

• 3+ years of Cal Trans experience.

• 3+ years of experience drafting contracts and subcontracts.

• 3+ years of experience preparing proposal templates.

• 3+ years of change orders experience.

• Experience working for an engineering or architectural firm with revenue over $150 million.

• Proficiency in other ERPs such as Vantagepoint.

This is a fully remote position, ideally suited for candidates located on the West Coast, preferably California, due to the need for Cal Trans experience. The company has a great culture, and numerous employees have expressed their satisfaction with the work environment.

This is a Contract to Hire position based out of Los Angeles, CA.

The pay range for this position is $40.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Feb 7, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.