Administrative Analyst

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Community Development Department’s Administrative Services Division is seeking a highly motivated, detail-oriented professional to join our team as an Administrative Analyst. The Administrative Services team supports the Department’s four divisions:
Animal Care, Building, Code Enforcement, and Planning.

• Researching, interpreting, and analyzing information and preparing written reports.
• Coordinating procurement activities.
• Preparing and monitoring bids, proposals, and contracts.
• Writing, preparing, and coordinating staff reports.
• Facilitating requests for office maintenance and repairs.
• Maintaining inventory control for office furniture and equipment.
• Assisting with personnel-related administrative activities.

• Perform professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, and management of department level procurement.
• Perform research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compile and analyze data and make recommendations on policy, procedures, staffing, and organizational changes; conduct surveys, perform research, and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Assist in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinate procurement activities and related support functions for a program or project.
• Analyze information for the preparation of grants, contracts, and agreements; assist in negotiating terms; implement, monitor, and prepare reports on conduct and performance; prepare statistical data and graphs.
• Participate in and assist the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Coordinate and monitor the administrative functions of an assigned department; compile materials and assist in the preparation of budgets, reports, manuals, and publications.
• Coordinate departmental activities and programs with other City departments and divisions, and with outside agencies; represent the assigned department in committee meetings; oversee contract service providers.
• Respond to complaints and requests for information; interpret and apply policies and procedures; adjudicate complaints.
• Make complex program or project eligibility determinations; conduct focus groups; meet with community or business groups.
• Prepare oral reports; make oral presentations to a variety of City and departmental committees.
• Train staff as assigned and provide exceptional customer service.

The ideal candidate will be detail-oriented, analytical, and organized, capable of managing multiple tasks in a fast-paced environment. They will have experience working effectively in a team setting, providing exceptional customer service to both internal and external customers, and supporting a wide range of projects across the Department. Strong written and verbal communication skills, adaptability, professionalism, and proficiency are highly desirable.

• Principles and practices of personnel administration.
• Principles and practices of organization and public administration.
• Principles and practices of program management, analysis, and coordination.
• Principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Research techniques, methods, and procedures, and basic methods of statistical analysis.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Principles, methods, and practices of procurement, contracting, and grant writing.
• Methods of reporting information.
• Applicable Federal, State, and local laws and regulations.

• Providing…