Post-Award Dept Research Administrator

Overview

SUMMARY:

Reporting to the department Chair/Chief and/or Associate Director for Research Bradley Hospital, the Post-Award Department Research Administrator is responsible for all post-award administration functions and provides a high level of service to the faculty and the research community throughout the life cycle of funding. They provide each PI and their staff with day-to-day financial oversight and support in the financial administration of grants, contracts, clinical trials, and other internally funded support.

The Post-Award DRA works closely with Pre-Award and Research Accounting counterparts to develop budgets and spending plan projections to ensure internal controls are in compliance with sponsor regulations and requirements, providing account oversight, cost-monitoring, salary allocations, and project close-out. The Post-Award DRA serves as the researcher’s financial adviser with discretion and judgment. This position may be eligible for remote work on either a regular or temporary, part-time or full-time basis.

Brown University Health employees are expected to model the organization’s values of Compassion, Accountability, Respect, and Excellence in interactions with patients, customers and colleagues. In addition to our values, employees demonstrate the core Success Factors describing how we work together and how we achieve results.

• Consistently applies the corporate values of respect, honesty and fairness and the pursuit of excellence in improving the health status of the region through high-value services within a comprehensive integrated academic health system.
• Knows and acts in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.
• Serves as point person and facilitates smooth coordination, communication, and problem resolution related to research administrative matters between Bradley Research, research administration, faculty, divisional leaders, and other hospital and university departments; leads and coordinates special research-related projects (e.g., investigator incentive programs, departmental and divisional reports and statistics).
• Coordinates transfers of research funding for proper reimbursement and allocation of physician salaries on research accounts.
• Assists in managing the department post-award aspect of projects, addressing the needs of investigators, sponsor/institutional/departmental requirements, and internal systems (research administration, accounts payable, accounts receivable, finance, purchasing, HR, payroll and pharmacy).
• Determines which principal investigators or staff need closer monitoring to prevent negative financial outcomes; intervenes to point out resources or alternative procedures as appropriate.
• Communicates institutional and funding agencies’ regulations and policies on grants and contracts; familiarizes staff with Bradley Hospital and Brown University Health policies and procedures.
• May assist the Associate Director for Research with research administrative activities, including coordinating HR and payroll issues; interacts with research administration and HR regarding new positions, recruiting, salary reviews and related policies; maintains confidential salary and disbursement records and recommends adjustments as needed.
• Reviews and monitors policy adherence for purchase orders, travel requests, spend authorizations, requisitions for payment, equipment, maintenance agreements, contracts and subscriptions; assists where necessary.
• Monitors time sheets and employee change forms for research-oriented personnel; ensures funds are available and notifies PIs and the Chair/Chief when adjustments are needed; coordinates with leadership and research administration on issues as appropriate.
• Maintains communication with review committees to learn of new requirements and to ensure regulatory compliance.
• Prepares/provides reports and documents as requested by Bradley Research PIs; participates in related meetings and collaborates on final reports and accounting adjustments; resolves problem accounts with PIs, sponsors or administrators.
• Reviews and determines direct cost…