RFP Project Coordinator
Stockton, San Joaquin County, California, 95202, USA
Listed on 2026-01-25
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Business
Business Administration, Office Administrator/ Coordinator, Business Analyst, Business Management
About Aspiranet
Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed.
Our services span the state and are delivered through six dedicated divisions:
Foster Care and Adoption, Transitional Aged Youth (TAY), Residential, Intensive Home-Based Services, Behavioral Health, and Family and Community. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.
The Projects Coordinator is responsible for the preparation, coordination, and submission of the agency’s funding opportunity proposals. This role supports the agency’s mission by maintaining proposal materials, coordinating documentation, and managing data for internal analysis and leadership reporting.
The position requires collaboration with district offices, consultants, and external agencies to ensure timely, accurate, and compliant submissions. The Projects Coordinator also manages databases, tracks contract terms, and supports the full lifecycle of the proposal process—from opportunity identification through submission and award.
Key Responsibilities- Proposal & Contract Coordination:
Coordinate the full lifecycle of proposal development from initial planning to submission and award notification. - Collect and compile documentation related to funding and program opportunities.
- Develop, review, and submit Community Care Licensing (CCL) Program Statements.
- Edit and compile final proposal documents for accuracy, completeness, and timely submission.
- Maintain records of active and inactive proposals; file and tag contracts with metadata.
- Monitor funding opportunity platforms, set up proposal projects, and support review and submission processes.
- Extract and track contract terms, compile proposal recaps and forecasts, and assist with post-award tasks such as score sheet collection.
- Conduct research on competitor contracts and support annual updates of program and departmental data.
- Communication &
Collaboration:
Facilitate clear communication across departments regarding funding and program opportunities. - Coordinate with internal teams, district offices, and consultants throughout proposal development.
- Prepare and deliver periodic progress reports to senior leadership.
- Provide administrative and technical support to the Projects Supervisor and executive leadership team as needed.
- Systems Management & Reporting:
Maintain and update the Program Contracts Site, proposal/RFP database, and funder list. - Manage data and prepare reports for leadership decision-making and compliance.
Minimum:
- Associate degree in Business, English, or a related field, or a minimum of 3 years of experience in document editing, project coordination, or a similar role.
- Advanced proficiency in Adobe Acrobat, SharePoint, and Microsoft Office Suite (Word, Excel, PowerPoint).
- Proficient in 10-key data entry.
- Capable of preparing budget layouts and designing complex equations with accuracy.
- Strong organizational skills with keen attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Demonstrates flexibility in handling multiple projects and shifting priorities.
- Excellent verbal and written communication skills.
- Ability to prepare clear, concise, and well-structured reports.
- Meets all state-required conditions of employment (fingerprint clearance, Child Abuse Index, TB/physical exam, valid driver’s license, clean driving record).
- Preferred:
- Bachelor’s Degree in Business Administration or related field.
- Prior work experience in a not-for-profit setting.
- Experience in a multi-site organization.
- Remote role in Stockton, CA or Turlock, CA
- Monday - Friday (8:00 AM - 5:00 PM)
- Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
- Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym…
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