Research Administrator; Remote - Department of Medicine

Position: Research Administrator (Remote) - Department of Medicine
Location: St. Louis

* Provides oversight and day-to-day management of research administration.
* Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications.
* Works with faculty in proposal preparation and submission.
* Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
* Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).
* Stays current on federal and university developments regarding research administration and complex regulations.
* May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other departments.
* Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
* Prepares and reviews all agency forms for submission.
* Enters grant budgeting documents on-line, as needed.
* Obtains PI and institutional signatures for proposal submissions.
* Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.
* Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
* Serves as responsible for the oversight and day-to-day management of research administration.
* Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.
* Manages Cores and Subcores, program income, bridge/seed and institutional funds. Provides monthly financial reports to the Program Director and Core/Subcore Directors. Serves as financial resource for the entire Center.
* Performs data gathering, analysis and report on Center major equipment inventories, maintenance and replacement, along with annual financial and strategic planning.
* Designs and implements reporting database for Cores/Subcores to track services for billing purposes. Performs data gathering, analysis and reports for the Cores/Subcores and forecasts anticipated annual expenses and program income.
* Prepares, sends, and monitors invoices for services performed by the Cores. In addition, reconciles the service funds each month.
* Assists in the preparation of all financial and summary information, including investigators, grants, publications and Core use, for the Director/Associate Director meetings, annual progress report and renewal.
* Performs role as liaison for Program Director in communicating policies and procedures to Center Investigators, Core/Subcore Directors, Administrators and Staff in daily operations directly related to the research associated with the Center.
* Distributes, monitors, tracks and reports on performance survey results provided by Center Investigators who have utilized the Centers’ Core/Subcore services.
* Serves as responsible for coordinating all Center lectures, scientific forums, workshops, as well as advertising via e-mails/flyers/posters, etc.
* Participates in all Center-related meetings and symposiums.
* Knowledge of S2S and SUBS systems.
* Knowledge of agency guidelines.
* Up to 22 days of vacation, 10 recognized holidays, and sick time.
* Competitive health insurance packages with priority appointments and lower copays/coinsurance.
* Take advantage of our free Metro transit U-Pass for eligible employees.
* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

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