Associate Research Administrator; SPARC

Associate Research Administrator (SPARC - Hybrid Role)

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Department: MED-Office for Research (SPARC)
Salary/Grade: EXS/6

Job Summary: The Associate Research Administrator provides administrative assistance and routine problem solving in support of the Sponsored Project and Research Catalyst’s (SPARC) research programs and mission as a shared service model within NUFSM. Provides administrative assistance and routine problem-solving in support of the unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction.

May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.

• Typically administers entire research projects such as:
• Single Principal Investigator (PI) basic proposals, grants &/or contracts
• May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
• NIH RO1-approximately $250K/yr. over 5 yrs.
• NIH R21-approximately $150K/yr. over 2 yrs.
• Foundation grants
• NSF grants
• Fellowships

• Completes pre-award administration of grant &/or contract activities.
• Reviews solicitation & determines necessary components.
• Organizes proposal, renewal and resubmission applications.
• Completes NU OSR forms.
• Completes entire application for smaller, less-complicated, simple, standard proposals.

• Completes post-award administration of research grants &/or contracts.
• Reviews account establishment.
• Reviews expenditures.
• Tracks formal re-budgeting.
  
  Coordinates core resource account setup and maintenance.
• Provides data needed for the preparation of interim and final financial and technical progress reports.
• Participates in account close out activities.
• Monitors project under spending and overspending.
• Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.

• Reviews &/or approves transactions.
• Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
• Prepares payroll journals to enter or correct funding of salary from sponsored projects.
• Prepares and coordinates signatures on 90 day letters required when transactions are not timely.

• Processes paperwork associated with hiring & termination of employees and orient new employees.

• Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
• Becomes familiar with regulations involving research safety, animal subjects and human subjects.
• Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.

• Performs other duties as assigned.

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year financial or administrative support experience in a research environment or other relevant experience.

• Organization, time management, detail oriented
• Multi-tasking, communication

Target hiring range for this position will be between $56,782 to $62,525 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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