Operations Specialist - Administration

Operations Specialist - Administration - FT - Day page is loaded## Operations Specialist - Administration - FT - Day locations:
Topeka, KStime type:
Full time posted on:
Posted Todayjob requisition :
req
21803

Position Status:

Full time

Shift: First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:40

Job Information  Exemption Status:
Exempt    A Brief Overview  The Operations Specialist provides essential support to the daily operational, financial, and administrative activities within assigned clinical service lines. This role helps maintain efficient workflows, monitors operational metrics, supports process improvements, and collaborates with leaders and staff to ensure high‑quality, cost‑effective operations.
Education Qualifications
* Bachelor's Degree in Business Administration, Healthcare Management, or related field. Required
* Master's Degree in Business, accounting, or related field Preferred  Experience Qualifications
* 1 year Experience in healthcare operations, finance, or business management or related field. Required

Skills and Abilities

* Strong analytical skills with proficiency in data analysis, strategic planning, project management and financial reporting.
* Excellent communication and problem-solving skills.
* Budget development and cost control expertise
* Ability to foster collaboration across multi-disciplinary teams.
* Ability to quickly and effectively adapt to change.
* Proficiency in Microsoft Office Sute and data visualization tools.  What you will do
* Operational Support:
1. Assist with day-to-day operational tasks to ensure compliance with organizational policies and regulatory requirements.
2. Maintain tracking systems for resource utilization, expenditures, and performance indicators.
3. Support communication flow between operational teams, clinical staff, and leadership.
* Financial Management:
1.Assist in preparing departmental budgets, including capital planning by gathering data, compiling quotes, and forecasting needs.
2. Review and analyze monthly financial reports, identify variances and provide actionable recommendations for leadership review.
* Strategic Initiatives:
1. Partner with leadership to identify emerging trends and growth opportunities aligned with organizational goals.
2. Coordinate cross-functional efforts to ensure timely initiatives and measurable outcomes.
* Performance Monitoring:
1. Prepare and update key operational and performance metrics for monthly operating reviews.
2. Highlight trends and facilitate discussion on continuous improvement efforts focused on accountability.
* Leadership Support:
1. Serve as a liaison between clinical operations and broader business strategies.
2. Support implementation of best practices to enhance quality, patient experience and cost effectiveness.
* Participate in the development of business plans or capital requests by gathering data and preparing supporting materials. Provide planning data to support capital equipment requests and coordinate ongoing review of equipment inventory.
* Monitors and updates cost accounting report; coordinates ongoing review related to charges and revenue. Conduct procedure-specific cost analysis and work with staff in Financial Management using cost accounting system to maintain accurate costs for procedures.
* Support leadership regarding cost containment and fiscal control. Help maintain departmental policies, procedures and documentation related to business fiscal responsibilities and other general business activities.  Required for All Jobs
* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
* Performs other duties as assigned  Patient Facing Options
* Position is Not Patient Facing  Remote Work Guidelines
* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
* Stable access to electricity and a minimum of 25mb upload and internet speed.
* Dedicate full attention to the job duties and communication with others during working hours.
* Adhere to break and attendance schedules agreed upon with supervisor.
* Abide by Stormont Vail’s Remote Worker Policy…