Grants and Contracts Administrator -Campus Grants Management Remote

Grants and Contracts Administrator – Campus Grants Management (Remote)

Apply for the Grants and Contracts Administrator – Campus Grants Management (Remote) role at Duke University
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As a vital part of the Office for Research and Innovation, the Grants and Contracts Administrator supports faculty and researchers across diverse departments as they pursue groundbreaking work in sponsored research. This remote position is part of the Campus Grants Management Team (CGMT), a dynamic unit dedicated to cradle‑to‑grave grant management with a strong emphasis on customer service and compliance.

• Pre‑Award (30%)
  • Prepare and submit proposals in compliance with sponsor and Duke regulations.
  • Advise faculty/PI on administrative requirements and proposal development.
  • Coordinate and review biosketches, budgets, justifications, and other documents.
  • Ensure timely routing and submission of proposals.
  • Manage subcontract processes with collaborating organizations.
• Post‑Award (50%)
  • Oversee budget, effort, reporting, and compliance throughout the grant lifecycle.
  • Provide guidance on budget revisions and sponsor requirements.
  • Generate ad‑hoc reports for faculty and business managers.
  • Manage sub‑recipient agreements and financial reporting.
  • Reconcile budgets, submit cost transfers, and close out projects.
  • Ensure compliance with agency and university regulations.
  • Maintain financial records and manage overdrafts per institutional guidelines.
• Administrative (20%)
  • Develop project management plans and monitor cost‑sharing obligations.
  • Apply federal and university rules to manage effort distribution.
  • Submit reports to central and unit management.
  • Perform other related duties as assigned.

• Candidates with experience securing and managing U.S. Federal Funding—especially Training Grants—are strongly encouraged to apply.
• Preference given to those with a proven track record in complex reporting and cost‑sharing for federally funded programs.

• Arizona
• California
• Colorado
• Connecticut
• Florida
• Georgia
• Hawaii
• Illinois
• Indiana
• Maryland
• Massachusetts
• Michigan
• Maine
• Montana
• New Hampshire
• New Jersey
• New York
• North Carolina
• Ohio
• Pennsylvania
• South Carolina
• Tennessee
• Texas
• Virginia
• Washington (State)
• Washington, DC

• Bachelor’s degree required; research or grants education/certification preferred.
• Completion of Duke-specific training modules within the first 6–12 months.
• Strong analytical, communication, and organizational skills.
• High proficiency in Excel and Duke systems (SPS, SAP, Duke@Work, grants.duke).
• No prior experience required for candidates with relevant degrees.

• Annual base salary range: $59,829.00 – $96,900.00 USD
• Includes competitive medical/dental benefits, retirement plans, and family‑friendly programs. Benefits information: (Use the "Apply for this Job" box below)./

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and requests for reasonable accommodation will be provided by each hiring department.

Entry level

Contract

Management and Manufacturing

Higher Education