Payroll​/AP Specialist

Remote (Colorado Residents Only)
Full-Time | Salary Range: $70,000–$90,000 (Dependent on Experience)

We’re seeking a detail-driven Payroll/AP Specialist to join a growing, people-first organization that values accuracy, accountability, and continuous improvement. This role plays a critical part in ensuring employees and vendors are paid accurately and on time while maintaining compliance, strong internal controls, and smooth financial operations.

If you thrive in a fast-paced environment, enjoy being the go-to expert, and want meaningful ownership over payroll and AP processes, this Payroll/AP Specialist role offers both impact and flexibility.

This is a fully remote position; candidates must reside in Colorado.

• Remote-first culture (Colorado-based employees only).

• 401(k) with company match.

• Comprehensive health, dental, vision, life, and long-term disability coverage.

• Unlimited PTO plus 13 paid holidays.

• Annual home office stipend.

• Dedicated paid mental health and wellness days each quarter.

• Mission-driven team with clear goals, supportive leadership, and real ownership.

• Own full-cycle payroll processing for multi-state employees and international contractors (hourly, salaried, bonuses, commissions).

• Ensure compliance with federal, state, and local payroll and tax regulations.

• Review and audit timecards, PTO, overtime, reimbursements, retro pay, and deductions.

• Maintain accurate payroll records, including employee changes, tax updates, benefits deductions, and garnishments.

• Reconcile payroll-related general ledger accounts and support month-end close.

• Lead year-end payroll activities including W-2s, payroll tax filings, and ACA reporting.

• Serve as the internal payroll subject-matter expert—troubleshooting issues and partnering cross-functionally to improve systems and processes.

• Provide high-quality support to employees by responding to payroll-related inquiries with professionalism and care.

• Process vendor invoices, purchase orders, credit memos, and employee expense reimbursements.

• Ensure proper coding, approvals, and adherence to internal controls.

• Prepare and manage weekly payment runs (ACH, checks, wires).

• Maintain vendor records, W-9s, and supporting documentation.

• Assist with 1099 preparation and year-end AP activities.

• Reconcile vendor statements and investigate discrepancies.

• Administer corporate card programs and support expense management processes.

• 4+ years of payroll experience, including multi-state payroll processing.

• Strong working knowledge of payroll laws and regulations (FLSA, state wage laws, multi-state taxation).

• Proficiency with payroll/HRIS and accounting systems.

• Advanced Excel skills (VLOOKUP, pivot tables, data analysis).

• Exceptional attention to detail, accuracy, and confidentiality.

• Strong communication, customer service, and problem-solving skills.

• Payroll/AP Specialist applicants must be able to pass a criminal background check.
  
  #INJAN
  2026