Administrative Assistant

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We are seeking an individual with strong organizational and process management skills to join our Operations team in a fast-paced, full-time role. This is a process-driven, early-career position. You will not manage executives, calendars, or inboxes. You will own repeatable workflows, learn agency operations from the ground up, and run clearly defined processes across multiple client accounts. We provide full training.

Operations team members support multiple client accounts through internal training, hit tracking, report building, shipping logistics, and other core agency support tasks.

• Assist in the preparation of regularly scheduled reports for several client accounts across the agency
• Coordinate incoming and outgoing shipments
• Work with other Operations team members to handle requests from co-workers and clients
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Handle occasional general agency support tasks as needed
• Work out of Downtown Miami offices approximately once per week

Please include a cover letter detailing something interesting about yourself and/or your career that we will not get from reading your resume. It does not need to be long, just specific to this position. This is your opportunity to sell yourself, use it.

We are a "Best Agency to Work For" and the leading PR agency for consumer technology and innovative lifestyle brands in the U.S. Headquartered in Miami since 2002 (with a full-remote team), we have partnered with more than 800 brands from startups to Fortune 500. We successfully help clients launch, gain market share, enter new categories, sell products, attract retailers, raise capital, and get acquired.

In addition to providing public relations and digital marketing services, we also offer an in-house primary research and analytics team, and a design studio with a full suite of creative services.

• Think Like An Entrepreneur:
  Know the details of our business and understand how you impact our culture, work, and financial success
• Adopt a Growth Mindset:
  Don't settle or become complacent. Grow by taking advantage of opportunities to do work outside your comfort zone
• Take Initiative:
  Do not wait for someone to tell you what to do. Act in the absence of specific direction. Be proactive and decisive
• Act with
  
  Purpose:
  
  Focus on impact above all else. Know the intended result, find the most efficient path, and get shit done
• Communicate Assertively:
  Proactively tackle difficult conversations with empathy and confidence. Give and request feedback in real time with helpful intent
• Inspire Accountability:
  Embrace ownership of every task. Surface your mistakes. Share what you learn and use it to improve. Others will do the same

• Run a 5k in under 25 minutes.
• Solve a Rubik's cube in under a minute.
• Compete in Brazilian Jiu-Jitsu.
• Climb Mt. Kilimanjaro.
• Be a world champion in anything.
• Start your own business.
• A snake shot (Foosball).

• Excellent verbal and written communication skills.
• Excellent time management skills and the ability to effectively prioritize work.
• Ability to effectively work in a group environment.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Knowledge on Shipping Software (Fed Ex, UPS, etc.) is a plus.
• Knowledge on Google Suite and Data Studio is a plus.
• Knowledge of Adobe Creative Suite (Photoshop, Premiere, etc.) is a plus.

Work hard, play hard is slightly outdated and work-life balance implies some sort of struggle to do one and not the other. We think work should be a fun, beneficial, and enjoyable part of your life and that your life should be a fun, beneficial, and enjoyable part of your work. We try our best to provide benefits that make this a reality, and the daily transition and integration of work & life as seamless as possible.

• Flexibility - "Unlimited" and "Anywhere" is as Flexible as it Gets
  • Unlimited Vacation
  • Work-From-Anywhere
  • Come-When-You-Want Office
  • $400 Home Office Stipend
• Growth -…