Document Specialist; Evenings

Overview

Our successful Secretarial Document Services Department is looking for an experienced Document Specialist to join the team. We need you to be an organised, professional individual with a "can do" attitude who embraces new software and is eager to learn and develop your skills.

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions by combining our legal, lobbying and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations.

With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London.

The firm is committed to promoting a collaborative and supportive working environment. Embedded by local champions in each of our UK offices, our family, wellbeing and workplace culture and development programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.

You will be working within the Secretarial Document Services Department which provides central document specialist support to the firm. You will report to the Leeds office Secretarial Services Manager and work alongside other Document Specialists supporting UK offices and global offices, as required.

This role is ideal for someone with strong experience working with legal documents, in particular heavy amendments and formatting. You must also have experience of and be capable with using MS Office at an advanced level.

You'll work with in a team providing central document specialist support to the firm, incorporating all facets of legal document processing. Types of work will include amending legal documents, formatting existing Word documents into firm house style, converting and amending PDFs, editing/creating Excel spreadsheets and PowerPoint slides, using Laserform, using Docu Sign, mail merges, editing/creating pitch documents and emailing documents to clients.

• Amend legal documents and format to firm house style
• Convert and amend PDFs
• Edit/create Excel spreadsheets and PowerPoint slides
• Use Laserform and Docu Sign
• Perform mail merges and edit/create pitch documents
• Email documents to clients
• Provide central document specialist support to the firm and liaise with UK and global offices
• Adhere to shift pattern:
  Monday – Friday, 5pm – 1am (some flexibility; home-working available)

• Strong experience with legal documents, including heavy amendments and formatting
• Advanced proficiency with MS Office
• Minimum typing speed of 65 wpm
• Legal experience covering major aspects of law and processing of legal text, including specialist documentation
• Experience with digital dictation software; ability to prioritise and work under pressure
• Remote-based role; comfortable working independently

We are an inclusive employer and welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptations to our recruitment process to ensure it is inclusive for anyone who wishes to apply.