General Virtual Assistant; Xero and NDIS

Overview

General Virtual Assistant (with Xero and NDIS experience)

Virtual Assistant Team | Posted Jan 14

Full-time

Idaho Falls

Negotiable

Unknown

AEST (Australian Eastern Standard Time)

• Bookkeeping & Compliance
  • Prepare Xero BAS for their business.
  • Liaise with accountant and ATO.
  • Manage IRS tax filings ) via H&R Block Expat portal.
  • Support payroll and reconciliation as needed.
• Email & Communication Management
  • Manage multiple Gmail accounts (personal, locum, subscriptions, property).
  • Organise Outlook inbox.
  • Use 8×8 phone line, Microsoft 365, and Last Pass.
• Property Management
  • Communicate with tenants and manage tasks via Rent Better.
  • Support maintenance and rental documentation.
• Contract Work & Credentialling
  • Send documents to locum agencies and hospitals.
  • Maintain credentialling files and upload CPD certificates.
• Family & NDIS/Aged Care Support
  • Coordinate services for four elderly parents.
  • Assist with NDIS support for their family member.
• Project Coordination
  • Support communication with trades for garage/workshop & drainage project (target completion March 2026).
  • Collaborate with Tania’s husband on updates.
• Social Media & Website
  • Weekly posts for Facebook, Instagram, and Linked In.
  • Quarterly updates to Wix website.
• Ultrasound Reporting
  • Improve templates and correct typos for clearer reporting.
• Remote Reception (as needed)
  • Answer phones, manage appointments, and route clinical queries using Microsoft 365 and Gentu.
• Other
  • Any additional related tasks as needed by the client.

• Experience as a VA/EA.
• Strong bookkeeping skills;
  Xero preferred.
• Excellent communication and organisation.
• Comfortable with government portals (ATO, IRS, NDIS, Aged Care).
• Tech-savvy:
  Microsoft 365, Gmail, Last Pass, social media tools, Wix, Gentu (preferred).
• High discretion and ability to manage sensitive information.

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