Administrative Specialist; Temporary

This is a non-merit, temporary position. Candidates must follow the instructions in the To Apply section. Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

The Customer Experience Bureau of the Iowa Department of Revenue is seeking an administrative document specialist to assist our Forms & Correspondence team.

This is a paid, temporary assignment.

The Department manages hundreds of forms annually. This role is central to ensuring all documents are current, accurate, and compliant with governance standards.

• Incorporating team feedback into revised forms, ensuring changes are reflected correctly between documents
• Confirming documents are named, maintained, and stored correctly according to governance
• Coordinating the flow of documents between team members
• Maintaining accurate updates to the forms inventory document
• Other administrative duties

• High school diploma or GED
• A minimum of five (5) years of administrative experience in a professional office environment
• Demonstrated ability to work autonomously and manage tasks independently
• Proficiency with Google documents, Microsoft Word, and PDF file management is essential
• Exceptional attention to detail

The ideal candidate is required to possess advanced technical proficiency in Microsoft Word, extending beyond routine data entry. Experience with incorporating ADA compliance into form design is also necessary.

• Applying and modifying page orientation, margins, and size; utilizing line and paragraph spacing
• Appropriate use of tab selectors to set tabs and indents
• Appropriate use of page, section, and column breaks, and well as columns
• Ability to insert, modify, and manage headers, footers, and tables

• Pay rate: $20-30 an hour
• Work schedule:
  
  Approximately 30 hours per week. Flexible schedule allowed.
• Work location:
  
  Remote work is available, however, required onboarding and initial training must be attended in person in Des Moines, IA.

• Applicants must live within the State of Iowa to qualify for this position
• Must pass criminal background check, FBI fingerprinting, and be in compliance with Iowa tax filing requirements and willing to participate in the E-verify process

All Department of Revenue personnel and members of their immediate households are prohibited from participating in any Iowa Lottery games.

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please consider visiting the E-Verify program resources when accessible.