Research Administrator Assistant

Overview

The Office of Sponsored Projects Administration (OSPA) is seeking a Research Administrator Assistant
.

This position is eligible for remote work for candidates with prior research administration experience.

Responsibilities include, but are not limited to …

• Setting up new sponsored project accounts in the OSPA database
• Ensuring data accuracy before transferring accounts to Research Financial Services (RFS)
• Processing account modifications such as no-cost extensions, PI or personnel changes, and budget revisions
• Ensuring all changes and budget revisions comply with sponsor and institutional guidelines before processing
• Resolving post-award issues with award review, account set-up, and associated business processes within area of specialization or responsibility
• Ensuring appropriate documentation of sponsored project proposal and award activities and/or retention per standard OSPA processes to ensure proper proposal and award records, documentation of completed processes, and to prepare UK and PIs for audits

The ideal applicant must be highly adaptable, detail-oriented, and an effective communicator, ensuring excellent service and collaboration with internal and external stakeholders.

None

Sitting at computer for extended periods; and repetitive motion related to computer use.

Monday-Friday, 8:00 am EST – 5:00 pm EST; additional hours as needed to complete job duties.

OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents;

administration of UK’s Conflict of Interest Policy. More information about the department can be found at: https://(Use the "Apply for this Job" box below).-administration

The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation se benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more.

To learn more about these benefits, please visit: -benefits

• Adobe
• Microsoft Office products, such as Excel

Does this position have supervisory responsibilities? No

Final date to receive applications 03/18/2026

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination.

The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.

These screenings may include a national background check and/or drug screen.

Required fields are indicated with an asterisk (*).

• Please select the option that best represents your number of full years paid, full-time, employment experience working with grants, grant management, and/or sponsored research administration.
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years

• Resume

• Cover Letter

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