Executive Assistant to Vice President of Human Resources

Executive Assistant to the Vice President, Human Resources
Location: Yonge and Eglinton ( Mid town)
Industry
:
High Profile Canadian Company Listed on the Toronto Stock Exchange
Department: Human Resources
Type: Permanent Hybrid 4 days onsite, 1 day work from home
Salary Range: 80-95k Based on Experience Plus Pension Plan, Bonus, Employee Share Program, Benefits

About the Role
We are seeking a highly skilled and professional Executive Assistant to act as a true right arm to a very busy and high-profile Vice President of Human Resources. This role requires exceptional judgment, strong organizational abilities, and the capacity to manage sensitive information with the utmost discretion.

The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment with shifting priorities. As a trusted partner to the VP, you will play a key role in streamlining operations, enhancing efficiency, and enabling effective decision-making.

Key Responsibilities:
Executive Support

Manage complex calendar and email activity, including scheduling meetings, coordinating appointments, organizing events, and arranging travel.

Anticipate the needs of the VP, proactively identifying potential issues, priorities, and opportunities.

Act as a professional liaison, communicating with internal and external stakeholders at all levels.

Documentation & Meeting Coordination

Prepare and revise internal and external documents, reports, presentations, memos, and correspondence.

Coordinate meeting preparation, set deadlines, gather and format materials, and ensure leaders are fully briefed.

Operational & Administrative Management

Track expenditures, process invoices and expenses, and maintain organized records.

Coordinate booking of meeting rooms, conferences, catering, and technical equipment.

Support special events such as town halls, employee events, and other HR-driven initiatives.

Qualifications

Completion of a related post-secondary program.

7-10 years of progressive experience as an Executive Assistant in a fast-paced, dynamic environment.

Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with strong calendar and inbox management skills is a MUST.

Excellent verbal and written communication skills; able to engage professionally with stakeholders at all levels.

Proven ability to handle confidential and sensitive information with discretion and sound judgment.

Strong interpersonal skills with a polished, professional presence.

Event planning experience considered an asset.

Why Join Us?

Opportunity to work directly with senior HR leadership

Fast-paced, engaging environment

Employee Share Program, Pension Plan, Bonus and Benefits from Day 1.

Professional growth and development within a dynamic HR team