CW Executive Assistant

Description:

*** This position is two days per week (16 hrs.). One day in San Rafael and one day offsite. The one day onsite can be any day from Monday to Thursday. Worker can pick which day they want to work onsite***

We are seeking an exceptional Senior Executive Assistant to support the external government affairs team. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment.

More than an administrative partner, the Senior Executive Assistant will serve as a trusted extension of this externally-facing team—anticipating needs, taking initiative, and creating leverage.

• Orchestrate complex scheduling, travel, communications, and offsite preparation with accuracy, and efficiency.
• Serve as a trusted liaison of external partners
• Partner in building and sustaining positive environment by supporting offsites, events, and initiatives that strengthen engagement.
• Leveraging digital tools—including emerging technologies like AI—to drive efficiency and unlock new ways of working.
• Draft, review, and refine executive-level communications, presentations, and reports with clarity, accuracy, and professional polish.
• Handle budgeting of group, including management of ARIBA contracts, PO generation, and invoicing.
• Prepare federally required reports.

• 10+ years of experience supporting C-suite or senior executives in complex, global, or high-growth organizations.
• A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.
• Demonstrated success managing senior leadership teams.
• Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.
• Superior written and verbal communication skills, with executive-level polish.
• Strong problem-solving ability and creativity in approaching challenges.
• Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.

Work Hours/

Location:

This is a part-time onsite/remote role based at Bio Marin HQ in San Rafael, CA. You will typically work onsite two days, and remote work offered as appropriate – for example, when team is traveling, which can be often.

This is a unique opportunity to directly support the externally facing team of a global biotechnology leader, helping drive organizational impact and supporting the mission to bring life-changing therapies to patients around the world. You'll collaborate with talented colleagues worldwide and play a critical role in enabling the future of an innovative, mission-driven organization.

Note:

This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.