Executive Assistant to C-Suite; Remote

Job Title:

Executive Assistant to the C-Suite

Location: Remote (U.S. based, EST or CST time zones)

Employment Type: Full-Time

We are not looking for a traditional assistant. We are seeking a seasoned, polished Executive Assistant to provide a strategic uplift to our C‑level leadership in a fast‑paced, agile digital marketing agency environment. This is a critical role for an experienced professional (5‑6 years) who can operate as a seamless extension of the executive.

This is a step‑change in how we approach executive support. We need a partner who can navigate a high‑growth agency setting and manage complex workflows with a proactive, high‑judgment approach. Your mission will be to maximize executive impact by providing clarity in chaos, anticipating needs before they arise, and managing high‑stakes operations with complete autonomy.

• Highly Organized & Detail‑Oriented: You are the person others trust to never let anything fall through the cracks. Your meticulous approach to logistics, communication, and follow‑through ensures that the executive operates with precision and efficiency at all times.
• Proactive & Strategic Anticipation: You don't wait to be asked. You understand the executive's short‑term tactics and long‑term goals, using that insight to prepare materials, block strategic thinking time, and filter low‑priority distractions before they consume valuable bandwidth.
• High‑Stakes Judgment: You have the poise and discretion to manage sensitive information and board‑level communications. You know when to act independently and when to elevate.
• Process Optimization: You are a systems thinker. You don't just follow workflows; you build and refine them to create efficiency across the entire executive support layer.
• Resilience & Adaptability: You thrive in the fast‑moving, ever‑changing world of digital marketing and remain calm under pressure.

• Own the executive's time with fierce protection. Proactively manage a complex, dynamic calendar across multiple time zones (EST/CST/PST), ensuring time is allocated to strategic priorities, deep work, and preparation.
• Serve as a high‑level strategic filter, triaging internal and external requests with sound judgment regarding urgency and business impact to ensure the executive's focus remains on what matters most.
• Conduct light email management, flagging high‑priority communications and drafting responses where appropriate to ensure critical matters are addressed swiftly.

• Serve as the primary point of contact for internal teams and external partners, ensuring all interactions are handled with professionalism and the executive's voice in mind.
• Draft, review, and refine internal communications and presentations to ensure clarity and alignment with company goals.

• Orchestrate complex travel itineraries (domestic and occasional international), including ground transportation and accommodations, with contingency plans for last‑minute changes.
• Plan and execute high‑profile events such as board meetings and executive off‑sites, managing all logistics with a sharp eye for detail.
• Oversee the submission and tracking of expense reports, ensuring strict compliance with company policies.

• Act as a strategic liaison to other departments (IT, Finance, HR) to resolve administrative issues swiftly, ensuring the executive's workflow is never interrupted.
• Identify and implement new tools and processes to streamline executive operations and improve bandwidth across the leadership team.

• Experience:
  
  5‑6 years of EA experience with a minimum of 3 years supporting C‑level executives in high‑growth environments. Marketing agency, SaaS, Tech, Professional Services experience is strongly preferred.
• Location & Availability:
  Must be based in the Eastern (EST) or Central (CST) time zones. Must be available during standard U.S. business hours with the flexibility to support early or late meetings as needed for a C‑Suite in PST.
• Technical Mastery:
  Expert‑level proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, and modern scheduling tools.
• Communication:
  Impeccable written and verbal English communication skills.
• Judgment:
  Proven track record of handling highly confidential information with the utmost discretion and integrity.

Please submit your resume and a brief cover letter explaining your experience in a high‑level C‑suite support role within an agency environment and why you are looking for a strategic partnership opportunity.