Administrative Assistant, Clinical Affairs

Responsibilities

• Coordinate administrative communications and logistics for speakers participating in ASCA’s educational programs:
  • Organizing and distributing online speaker packets;
  • Setting due dates for presentations;
  • Ensuring speakers submit all required materials in accordance with established deadlines;
  • Working with ASCA’s Education Committee to administratively modify presentations.
• Assist with maintaining ASCA’s online event management system, including coordinating with ASCA’s staff and third-party vendors to update educational program information
• Provide a list of proposed topics submitted for ASCA’s annual conference to the Education Committee and Programs for their review and comments
• Support the Education and Quality Committees by coordinating meeting logistics, assisting with agenda preparation, and compiling materials for committee review.
• Provide administrative duties for the ASC Administrator Development Program
• Assist with compiling and organizing data for statistical reports and surveys as requested
• Assist with educational and quality program operations as requested
• Maintain appropriate interpersonal relationships with employees, peers and members
• Attend and provide administrative support at the ASCA annual conference and other potential in-person educational meetings
• Other duties as assigned by the Senior Director, Clinical Affairs

• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as part of a team
• Highly organized, detail-oriented and able to handle multiple projects simultaneously
• Proficient with Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Ability to learn specialized software (e.g. learning management system)
• Ability to maintain productivity and communication in a remote work environment