Operations & Events Coordinator

Nonprofit operations, management, administration

Position: Operations and Events Coordinator

Organization: Women Transforming Cities

Location: Remote with in-person events and occasional planning meetings, Metro Vancouver BC

• 9-month contract (April-December 2026)
• $32 per hour and 4% vacation pay
• 20 hours a week
• Flexible hours with some evening and weekend events
• $700 of HSA/LSA
• 2 weeks leave
• 7 sick days

This is a short-term contract position from April to December 2026. There is some potential for role extension, but as this role is currently funded by a fixed-term grant, it is not guaranteed.

• Remote team - you'll be working from home, with in-person events and occasional planning sessions
• Must be located in Metro Vancouver

Women Transforming Cities aims to radically shift social, economic, and political power to equity‑deserving groups to reshape who cities are built by and for so that communities' needs are met and everyone can belong, participate, and thrive.

We work at the community and systems level. At the community level, we build the civic skills and power of individuals who have been historically excluded from civic processes, delivering training on intersectional feminism, community organizing, engagement and campaigning, and collaborating with community groups and front‑line organizations to advocate on equity issues.

We work to make cities more equitable at the systems level by developing resources to support civic engagement and accelerate action on equity issues, amplifying the priorities of equity‑deserving communities in city halls, challenging local policies that harm marginalized communities, and holding decision‑makers accountable to their commitments to equity‑deserving communities.

The Operations and Events Coordinator will work closely with the Executive Director to keep WTC running smoothly behind the scenes, from managing day‑to‑day administration and finances to coordinating our most visible public events. We want to hear from you if you're a highly organized self‑starter who finds satisfaction in getting the details right and thrives off being involved across many different work streams.

We're looking for a natural problem‑solver who is motivated, detail‑oriented, and excited to juggle a wide variety of tasks without missing a beat. The ideal candidate will bring experience in both operations and event coordination, and will be energized by the variety and pace of work at a small, high‑impact nonprofit in a municipal election year.

• Manage general administrative tasks
• Financial administration support, including setting up and tracking invoices in Quick Books Online, and working with our bookkeeper on end of month financial reconciliation
• Coordinate printing and ordering of organizational merchandise and supplies
• Maintain and organize WTC's storage space
• Assist with scheduling and booking across the team
• Support the Education Department on sales, room bookings, catering, honorarium coordination, and ensure they have all the materials they need
• Data entry, including post‑event/workshop feedback surveys
• Supporting Watch Council and other civic education programming, through tracking and administrative support

• Coordinate board recruiting, onboarding and offboarding
• Support board administration tasks, including organizing the annual board day
• Support hiring processes and onboarding of staff
• Organize the Annual General Meeting

• Take the lead on all logistics for WTC's two large public events in 2026 - the Candidates' Forum and Our City Hall Campaign Launch
• Coordinate sponsorship for the Candidates' Forum, including outreach and follow‑up with sponsors
• Liaise with venue partners and manage relationships with vendors such as photographers and caterers
• Email candidates and party representatives to confirm participation in forums and events
• Coordinate invitations to special guests, including donors
• Coordinate on‑site logistics such as registration, donations, and merchandise sales
• General event support for workshops, member, volunteer, staff and board events,…