Clerical Assistant

Position: Clerical Assistant 2
THE POSITION

Are you an administrative support professional interested in taking the next step in your career? This position provides complex clerical support to the Bureau of Special Education, Division of Analysis & Financial Reporting and must be able to maintain a high level of professionalism and cooperative working relationships with department staff, representatives of professional associations, and field representatives who contact the office.

Apply today to join our dedicated team!

DESCRIPTION OF WORK

The Clerical Assistant 2 in this position will function independently by completing various tasks within the Division without direct supervision. This includes drafting memos, letters, and other correspondence as directed for various staff members signatures. Handles routine administrative matters such as screening and directing phone calls to proper staff, as well as preparing and processing various types of forms (travel expense vouchers, out-service training, purchase orders, agency purchase requests, service purchase contracts, invoices for monitors, and production requests, etc.)

Reviews and processes para educator applications submitted to the Bureau from district personnel for correctness and completeness. Once approved or rejected, you will be responsible for sending proper letters to the applicant.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full-time employment, 37.5 hours per week

* Work hours are 8:00 AM to 4:30 PM with a 1-hour lunch.

* Telework:
You may have the opportunity to work from home (telework) part-time, up to 4 days per week, (in office one day per week - Tuesday). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, Pennsylvania.

The ability to telework is subject to change at any time. Additional details may be provided during the interview.

* Salary:
Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

* Graduation from high school; or

* An equivalent combination of experience and training.

Other Requirements:

* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

* You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

* Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

Telecommunications Relay Service (TRS):

* 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

* Completing the application, including all supplemental…