Senior Document Controller -scale Infrastructure HVDC Projects; With German Language Skills Job UAE/Dubai,Administrative/Clerical

Position: Senior Document Controller Large-scale Infrastructure HVDC Projects (With German Language Skills)

1) Job title

Senior Document Controller Large-scale Infrastructure HVDC Projects (With German Language Skills)

2) Department

Power Cable Sales Management Group

3) Place of Work

Dubai – 1 day in SEI Dubai Office, 4 days work from home (basic form can be adjusted flexibly)

4) Job responsibilities Document Management

Manage the receipt, registration, distribution, and filing of project documents (technical specifications, drawings, design calculations, procedures, FAT/SAT records, test reports, etc.)
Operate and administer Document Management Systems (e.g., Aconex, SharePoint, Project Wise, BIM
360, etc.)
Establish and maintain document numbering systems
Track supplier-submitted documents (Vendor Documents) and manage review deadlines
Maintain revision control and ensure accuracy and consistency of final versions

Workflows & Compliance

Set up and manage document review and approval workflows
Ensure document management processes comply with standards, regulations, and client requirements
Prepare and update Document Control Procedures
Support internal and customer audits by preparing and submitting required documents

Project Coordination

Liaise with project teams (Engineering, QA/QC, Procurement, Construction, Commissioning, etc.)
Coordinate document submission and receipt with suppliers and OEMs (converter stations, valves, transformers, control & protection systems, etc.)
Monitor document submission schedules (VDRL/SDRL) and issue delay alerts
Manage regular document submissions to the owner or PMC (e.g., MDR, TQ, RFI tracking)

Reporting

5) Type of contract

Fixed-term employee – 3 years

6) What you bring with Required

Responsible for establishing, communicating, and managing all document control requirements for the project, overseeing efficient organization, tracking, and distribution. Own and maintain the Master Document Register/List (MDR).
Ensure proper revision control, timely document issuance, and accuracy throughout the project lifecycle.
Develop, implement, and communicate document control procedures and requirements across the project team and subcontractors.
Maintain full ownership of the MDR, ensuring accurate tracking, updates, and storage.
Manage document workflows: receipt, review, approval, distribution, and archival.
Ensure strict revision control and version management.
Monitor compliance with document control standards and project requirements.
Prepare document status reports.
Perform general administrative and documentation tasks as assigned.
Business level German (C1) and English fluency (RLWS) essential for customer communication and advanced German documentation.

Preferred

German C1 level is mandatory.
High attention to detail and strong organizational skills.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast‑paced environment.
Excellent communication skills. Fluent in English (C1 level – written and spoken).
Enthusiastic, proactive, and willing to take on additional responsibilities as needed.
Very good knowledge of EDMS, preferably thinkproject or TP-CDE or similar.
10+ years of experience in data and document management on complex projects.
Experience in vendor document control.
Experience in large international projects with multiple stakeholders.
Strong coordination ability in multicultural environments.

7) What we offer

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