Administrative Office​/Accounting Specialist

Position Summary The Administrative Office/Accounting Specialist provides professional clerical, accounting and administrative support to the division by supporting managers, employees, and customers, assisting with daily office needs, and managing the company’s general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, and generates standard reports.

• Manages daily office workflows such as mail, phone calls and customer inquiries. Monitors office supplies, orders as needed to ensure adequate inventory; performs general administrative and clerical functions including scanning, filing, faxing, and copying to support the Casella team.
• Trains and understands PC scale system and helps cover scale operators during vacation or when needed.
• Establishes good rapport with clients, vendors, auditors, and company personnel to maintain strong relationships.
• Coordinates accounts payable, accounts receivable, and customer billing functions for the division by processing customer purchase orders and vouchers in accordance with division policies and procedures.
• Performs filing of safety records, procedures, and employee personnel records to ensure data is organized and up to date.
• Prepares reports and account entries by compiling documents to analyze accounting activities.
• Assembles specific reports as requested by management or departments.
• Communicates with vendors in a professional manner to collect invoices and processes information for accounts payable.
• Composes and updates regular correspondence such as invitations and informational materials to ensure consistency throughout the division (Riverfest, Open House, Sugar Shack activities).
• Assists new hires with onboarding paperwork, benefits enrollment, and other necessary information pertaining to their employment.
• Assists General Manager and Landfill Controller as needed with any other company task that becomes necessary.
• Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Administrative Office Specialist I: Has 0‑2 years of progressively complex experience in the administrative support field. Demonstrates basic knowledge of Casella’s business products and services and the waste industry. Can effectively manage assigned projects, including filing, mailing, and ordering of supplies. Can effectively take calls from customers, and direct visitors only asking for assistance when needed.

Administrative Office Specialist II: Has 2‑4 years of progressively complex experience in the administrative support field. Has a solid understanding of Casella’s business products and services and the waste industry. Prepares reports, completes data entry, receives and responds to customer correspondence, and schedules meetings for on‑site managers.

Administrative Office Specialist III: Has 4‑6 years of progressively complex experience in the administrative support field. Supports managers and other employees by coordinating mailing, arranging meetings and conference calls, and directing customers to the proper departments. Produces special project reports as needed, supports and updates databases, runs queries, develops database reports, and coordinates mailings. Demonstrates an ability to mentor and train other administrative staff.

Has begun to build strong relationships with home office and divisional employees at various levels within the organization.

Office Manager: 6+ years of progressive leadership experience in the administrative and office management field. Demonstrates highly integrated knowledge and competence in several technical areas of customer service and office management and has built strong relationships with home office and divisional employees at various levels within the organization. Provides training and mentoring to business service staff. Works with Payroll and Human Resources departments to process new hire onboarding…