Administrative Document Specialist

Chesapeake Coaching of Oyster Point Psychological | Full time

Chesapeake Coaching offers life coaching for individuals who feel “stuck” in some way but do not require a mental health context for their difficulties. We provide assistance with assessment, plan development, and plan implementation.

We are seeking a detail-oriented Administrative Document Specialist to manage, organize, and maintain company documentation in a remote environment. This role ensures that all records, reports, and administrative documents are accurate, compliant, and easily accessible. The ideal candidate has strong organizational skills, attention to detail, and experience with document management systems.

Key Responsibilities

Prepare, review, edit, and format administrative documents, reports, and correspondence.

Maintain and organize digital filing systems and document databases.

Ensure document accuracy, consistency, and compliance with company policies.

Manage document version control and track revisions.

Support internal teams by providing documentation and administrative assistance.

Convert, scan, and archive documents as required.

Coordinate with departments to collect and update information in company records.

Ensure confidentiality and secure handling of sensitive documents.

Use document management and collaboration tools such as Microsoft Office , Google Workspace , and Adobe Acrobat .

High school diploma or equivalent

1–3 years of administrative, clerical, or document management experience.

Strong knowledge of document formatting and editing.

Proficiency in tools such as Microsoft Word , Microsoft Excel , and document storage platforms like SharePoint or Dropbox .

Excellent attention to detail and organizational skills.

Ability to work independently in a remote environment.

Remote work flexibility.

Health, dental, and vision insurance.

Paid time off (PTO) and holidays.

Retirement savings plan (e.g., 401(k)).

Professional development and training opportunities.

Home office stipend or equipment allowance.

Work-life balance and flexible scheduling.