Administrative assistant

Job Details

• Work Term:
  
  Permanent
• Work Language:
  
  English
• Hours:
  
  40 hours per week
• Education:
  
  College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience:
  
  1 to less than 7 months

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Power Point
• MS Word
• Accounting software
• Simply Accounting

• Legal
• Financial
• Business

• Employee engagement

• Reports and records
• Financial statements
• Invoices
• Business process management
• Accounting
• Payroll services

• Basic security clearance
• Confidential security clearance
• Criminal record check
• Vulnerable sector check
• Credit check

• Own transportation
• Own vehicle

• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you have the required certifications listed in the job posting?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

• Bonus

• Other benefits
• Paid time off (volunteering or personal days)