Administrative & Executive Operations Assistant

Location: Seattle, WA (Remote with some local presence required)

Status: Part-time Nonexempt, 30 hours per week

Reports To: Director of Finance & Operations

Supports: Executive Director, Board and Operations Administration.

Entities Supported: Feel Good Action (FGA), Feel Good Impact (FGI), and Feel Good Power (FGP)

Feel Good Action is seeking an experienced Administrative & Executive Operations Assistant based in Seattle, WA. This role reports directly to the Director of Finance & Operations and provides strategic administrative support to the Executive Director and to the Administrative functioning of the organization.

While primarily remote, the role requires local presence to manage physical mail, deposit checks, and support essential operational functions.

This is not an entry-level admin role. We are seeking a professional with at least five years of experience supporting senior executives and boards in fast-paced environments. The ideal candidate is proactive, detail-oriented, highly organized, and confident interacting with board members, donors, senior leadership, and external partners.

• Maintain and manage the Executive Director’s calendar in alignment with organizational priorities
• Serve as a strategic filter for scheduling requests and time allocation
• Track key initiatives, deadlines, and commitments to ensure follow-through
• Coordinate meetings using Google Calendar, Zoom, and Doodle
• Prepare meeting logistics and support follow-up tracking as needed

• Coordinate scheduling for board and committee meetings
• Communicate professionally with board members and external stakeholders
• Assist with document organization and distribution via Google Drive
• Support administrative aspects of board engagement and compliance tracking

• Retrieve mail from Seattle mailbox
• Scan checks and upload documentation to shared Drive folders
• Deposit checks into bank accounts in a timely manner
• Assist in pulling monthly bank statements
• Track city, state, and regulatory filing deadlines and send proactive reminders to ensure timely compliance

• Collaborate with staff on ad hoc operational projects
• Support task tracking and workflow management in Asana
• Coordinate communication via Slack in a fully remote environment

• Seattle-based with ability to perform in-person administrative tasks
• 5+ years of executive-level administrative experience
• Demonstrated experience supporting board members and senior leadership
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Exceptional organizational skills and attention to detail
• Ability to manage multiple shifting priorities in a high-paced remote environment

Required experience with:

• $38,000 - $48,000 annually
• Fully employer-paid medical, dental, and vision
• Paid sick leave
• $2,000 Home office allowance
• Other benefits as outlined in the Employee Handbook

To apply, email resume and cover letter to Mitra Karami at