Administrative Support Assistant ; Remote

Job Overview

Administrative Support Assistant 10 (Remote). The position will be open until filled and offers an option to work remotely.

Pay: $30.00 per hour.

Hours:

30 per week. Minimum age: 55. This opportunity applies to applicants legally eligible to work in the United States.

NEW Solutions has specialized for over 25 years in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary and at-will. Enrollees are not federal employees and do not sign federal documents, authorize use of federal funds, initiate or conduct federally funded research, author articles for publication as federal employees, or coordinate scientific research between the Government and private industry.

Enrollees must not present themselves as a Government employee, make decisions on federally based research, or supervise any Government employees.

Minimum of 1 year of experience in Administrative Support Assistant or AA Degree. Experience required with Windows, MS Word, MS Excel, Adobe.

• Experience required with Windows, MS Word, MS Excel
• Adobe

Plays a key role in keeping daily operations organized and responsive. Supports staff, manages essential office functions, and ensures smooth communication across the organization.

• Enter and monitor information in the Agricultural Research Information System (ARIS). Enters into the Agreement Information Management System (AIMS), AD-416/417 research projects (new, revisions, corrections, updates, and/or expirations), post doc applications, foreign travel documents including trip reports, ARS-115s, invention disclosures. Prepares and monitors fund transfers. 20%
• Enter incoming fund requests (IFR) for authorization to apply for funds from outside sources. Assist RL and AO in the preparation of annual reports by monitoring due dates and obtaining required information to complete reports. Maintains a manuscript file to document that all reviews and clearances have been met. Perform assigned quarterly reviews of the ARS-115 records to identify and request missing information from the SYs in a timely manner.
  
  20%
• As directed by the monitor, enter data into CATS; including travel, training, and purchase card purchases within governing authorities. File monthly vehicle inspections, drivers log, and receipts provided by the Fleet Manager and/or assigned drivers. 20%
• Travel reservations appropriately placed in the Agency travel system and inform travelers in a timely manner on allowances and requirements. Accurately prepare authorizations and vouchers in CONCUR for subsequent ARS approval for outside funds or foreign travel as needed by Area/Agency. Understand process to ensure Centrally Billed Account (CBA) is appropriately used and outside persons are in the National Finance Center (NFC) database for payment of travel.
  
  Enter and monitor information in ATIS. 20%
• Utilize the customer service portal to create ticket requests as required, uploading mandatory documents at the moment of creation. Tickets may include but are not limited to WEX pin requests/terminations, travel profile creation/termination, and account upload in CONCUR. 20%

• Training will be provided as necessary by the agency.
• Physical requirements:
  
  None. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.