Executive Assistant

Reporting to: Founder & Executive Leadership Team

Location: [Mississippi or South Carolina based plus hybrid/remote work]

Employment Type:

Full-time

Compensation: [$50-80K annual base salary]

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our hands‑on Founder and Executive Leadership Team. This is a high‑impact role suited to someone who thrives in a fast‑moving environment, anticipates needs before they arise, and brings structure, clarity, and executional excellence to a dynamic leadership group.

You will act as a trusted partner, managing day‑to‑day flows, improving efficiency across the organization, and enabling the Founder and senior leaders to focus on strategic priorities.

• Manage complex calendars, coordinate meetings, and prioritize competing demands across the leadership team.
• Handle confidential correspondence, communications, and sensitive information with discretion.
• Prepare agendas, briefing materials, presentations, and follow‑up actions for meetings.
• Draft and edit emails, documents, and strategic communications on behalf of the Founder/executives.
• Ensure the Founder is prepared for all engagements, with relevant materials, context, and logistics in place.

• Coordinate travel arrangements, itineraries, and scheduling for domestic and international trips.
• Support operational planning, team events, offsite, and company‑wide meetings.
• Maintain documentation, process workflows, and organizational systems to support scaling.
• Build and maintain strong relationships across internal teams and external stakeholders.
• Identify inefficiencies and implement improvements to enhance executive and company‑wide productivity.

• Track key projects, deadlines, OKRs, and deliverables, ensuring timely progress and accountability.
• Support cross‑functional initiatives that require executive oversight or coordination.
• Follow up with team members and external partners to ensure actions and commitments are met.
• Research, summarize, and present findings on strategic topics as needed.

This role supports a hands‑on Founder who moves quickly and expects the Executive Assistant to:

• Anticipate needs and proactively remove friction from the Founder’s workflow.
• Create leverage by owning tasks end‑to‑end with minimal oversight.
• Serve as a sounding board and trusted operator with a strong sense of judgement.
• Adapt quickly to changing priorities and maintain calm under pressure.

• 3+ years of experience supporting C‑level executives, founders, or senior leadership in a fast‑paced environment.
• Exceptional organizational, time‑management, and prioritization skills.
• Strong written and verbal communication abilities.
• High level of discretion, emotional intelligence, and professionalism.
• Proficiency with productivity tools (Microsoft 365 etc.).

• Experience in a startup, high‑growth company, or founder‑led organization.
• Strong understanding of business operations and cross‑functional workflows.
• Project management experience or certification (informal or formal).

• Highly proactive—always one step ahead.
• Solutions‑oriented with strong problem‑solving instincts.
• Calm, confident, and reliable under pressure.
• Relationship builder with a positive, can‑do attitude.
• Detail‑obsessed but able to see the big picture.
• Loyal, trustworthy, and aligned with our values.

• Opportunity to work directly with the Founder and senior leadership on impactful initiatives.
• Fast‑paced environment with significant autonomy and growth potential.
• A role at the heart of a mission‑driven organization.
• Competitive compensation and benefits package