Licensed Real Estate Executive Assistant​/Administrator

Full-Time | In‑Person (with site visits) and Work from Home | Supports Two Executives & Transaction Workflow

$60,000 - $80,000, with bonus potential – 2 weeks of paid vacation.

We are seeking a highly organized, proactive, and detail‑oriented Real Estate Executive Assistant/Administrator to support two top‑producing real estate professionals and ensure a seamless, exceptional client experience at every stage of the process.

This role blends executive assistance, transaction management, marketing coordination, client concierge services, and operational support. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and consistently protects the executives’ time so they can remain focused on revenue‑generating activities and client relationships.

Sara and Svein Groem are the co‑owners of Open Real Estate, a boutique brokerage serving Boulder, Denver, and the Greater Colorado area. Together, they offer a unique, solution‑oriented approach to real estate that combines their extensive expertise with a deep understanding of the local market and a commitment to community.

• Strong organizational and time‑management skills
• Critical thinking and problem‑solving ability
• Close attention to detail and accuracy
• Experience with Microsoft Office and Google Workspace
• Professional, polished presence and demeanor
• Ability to prioritize and work independently
• Commitment to exceptional client experience
• Work from home – Self‑motivated
• Ability to drive to listings and under contract homes in Boulder County
• Proficiency in Real Estate tasks, including familiarity with contract documentation and transaction coordination
• Familiarity with MLS systems, CTME, Follow Up Boss, Showing Time, Canva, Instagram, Facebook, Linked In or similar platforms
• Social media or marketing experience

• Manage all aspects of Sara and Svein’s calendars, including personal and business appointments, conflict resolution, confirmations, and time blocking.
• Monitor and triage emails and voicemail; highlight actionable items during check‑ins and accelerate urgent messages immediately.
• Keep executives focused by proactively removing tasks from their workload.
• Protect call blocks and minimize distractions.
• Manage travel arrangements, reservations, and itineraries.
• Provide personal‑assistance tasks such as scheduling client appointments, and meeting contractors (such as inspection companies, HVAC, Roofers, etc).

• Execute detailed checklists for every listing and every contract
  , from initiation through closing.
• Gather required information from clients and county records; request rental estimates; input listing details into MLS, , and Zillow.
• Create property brochures, flyers, open house materials, and weekly activity reports.
• Assist with preparing buyer and seller contracts, entering information into templates, and monitoring all contractual deadlines.
• Upload necessary documentation to CTME and Dropbox.
• Coordinate inspections, appraisals, repair quotes, and contractor access.
• Draft inspection objections and track amendments or deadline changes.
• Attend inspections, walkthroughs, and property appointments as needed.
• Coordinate the removal and installation of signs and lockboxes before and after closing.
• Manage buyer appointment for showings.
• Support transaction coordination, including managing dates, deadlines, feedback, and weekly seller and buyer updates.

• Maintain all social media channels (Linked In, Facebook, Instagram, You Tube).
• Create and distribute marketing materials, including emails to agents, newsletters, marketing updates, and brochures.
• Produce comparative market analyses for buyers and sellers upon request.
• Keep Showing Time properly configured.
• Update website pages as needed.
• Ensure branding consistency across platforms.

• Manage the All About You client profile system.
• Coordinate birthday, anniversary, referral, and other personalized gifts.
• Call clients to introduce yourself, offer real estate reviews, and check for…