Executive Assistant; EXEC AST CX

Job Summary

Under general direction of the Chief Information and Digital Strategy Executive (CIDSE), provides principal administrative support to the Office. Independently handles inquiries and complaints, makes referrals, and briefs individuals on matters requiring their attention. Manages calendars and coordinates and schedules meetings for individuals in the Office. Researches and provides relevant information and materials prior to meetings. Responsible for proofreading and finalizing documents prepared by attorneys, preparing summaries/data for presentations, and taking meeting minutes whenever necessary.

March 18, 2026

• Bachelor's Degree or equivalent experience
• Professional experience providing administrative and clerical support to high‑level executives for 3+ years
• Experience managing electronic calendars, and scheduling and coordinating large, complex meetings, online seminars and special events
• Writing, editing, and proofreading experience to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office, including editing copy for correct grammar, spelling and punctuation
• Professional experience and political acumen to handle sensitive or difficult situations diplomatically; to represent high‑level executives with tact and discretion; and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives
• Experience working in an environment that requires interpersonal and communication skills to create and maintain professional collaborative working relationships

• Experience working in higher education
• Ability to manage projects and track complex action items across multiple stakeholders, ensuring deadlines, commitments, and follow‑up actions are monitored and completed
• Skill in managing stakeholder relationships, tracking interactions, and preparing briefings supporting executive engagement

• 70% – Administrative Support to the Chief Information and Digital Strategy Executive
• 30% – Calendaring and Communication

The Information and Digital Strategy Office is responsible for strategic guidance, coordination, and advisory functions for information technology (IT) across UC Davis and UC Davis Health. The office is charged with developing and guiding a comprehensive, forward‑thinking IT strategy that aligns with the mission, goals, and priorities of both the university and the health system. It provides high‑level guidance to ensure alignment between IT initiatives and the broader goals of both the health system and the Davis campus.

• Salary or Pay Range: $74,211.86 – $ per year
• Salary Frequency:
  Annual
• Salary Grade: 155
• UC
  
  Job Title:
  
  EXEC AST 3 CX
• UC Job Code: 004702
• Number of Positions: 1
• Appointment Type:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule):
  Monday – Friday, 8:00 AM to 5:00 PM
• Location:
  
  Davis, CA
• Union Representation:
  Yes – CX-Clerical/Admin
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on‑site and remote work)

• High quality and low‑cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• Work Life and Wellness programs and resources
• On‑site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for…