Operations Coordinator - Prep Southwest Secondary

Description

Job Description

POSITION:
Secondary Campus Operations Coordinator

REPORTS TO:

Director of Campus Operations

POSITION TYPE: 12-month

START DATE:

26-27 School Year

COMPENSATION: $19.86 - $24.69 per hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high‑performing, team‑oriented culture.

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students who qualify for Free/Reduced‑Price Lunch
• 96% Hispanic & African‑American Students
• 99% Students who are accepted to a 4‑year university
• 85% First‑Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public‑school districts and other great public charter school options within Houston’s city limits serving our increasing population.

When you join the YES Prep team, some of the exciting work and responsibilities will include:

• Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction, and preserving data integrity
• Providing and/or supervising the creation of required reports for all school operations including enrollment, attendance, funds accounting, payroll, meals, and transportation
• Overseeing daily administrative operations and resolving problems related to day‑to‑day operations of the Front Office
• Running attendance reports during homeroom and first period, calling absent students’ guardians to address absences and inform guardians of consequences
• Maintaining attendance records and generating reports for school leadership
• Communicating with teachers to ensure attendance is taken accurately and on time
• Processing teacher correction forms and making all necessary changes in attendance database
• Creating and entering attendance rosters for student trips or alternate schedule days
• Creating and distributing compulsory attendance letters warning parents of student absences
• Serving as a liaison between campus personnel and Home Office on all attendance‑related issues
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Maintaining the entire office, including reception, storage rooms, and conference rooms
• Assisting in maintaining office security: s provided to all employees and students
• Overseeing, coordinating, maintaining, and/or processing travel reimbursements and purchasing documents
• Assisting in maintenance of school‑based records
• Ensuring all classes and duties are covered when staff members do not report to work
• Taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data
• Assisting the Director of Campus Operations with the supervision of the school’s auxiliary services – transportation, food service, and vendor relationships
• Assisting the Director of Campus Operations with the maintenance of cash receipts, weekly deposits, and disbursement journals
• Monitoring all data pertaining to information including attendance, grade reporting, special programs, and balancing to manual records
• Assisting the Director of Campus Operations with grade reporting verification process
• Serving as the Campus Lottery Coordinator during lottery season, acting as liaison between campus personnel and Home Office on all lottery‑related issues
• Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner
• Assisting the Director of Campus Operations with creation of student schedules and dispersion of transcripts
• Serving as the medical attendee for minor student issues and concerns as they arise on campus
• Additional duties as…