Legal Administrative Assistant-Corporate​/Transactional

Overview

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Assistant to join its Chicago office. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the leadership of the Senior Manager of Legal Support Services, this position serves as the vital link between corporate/transactional attorneys, clients, and support staff. You’ll draft legal documents and reports, engage with clients, and maintain seamless collaboration across the office to ensure deadlines are met and confidentiality is upheld. There will be opportunities to assist attorneys in other practice areas as well.

After an initial period of training, this position is eligible for a hybrid-remote work schedule.

• Supports multiple attorneys and paralegals as primary assignment in the preparation of legal documents.
• Manages attorney calendars, schedules appointments and coordinates travel arrangements.
• Professionally manages client contact in all communications.
• Utilizes Firm systems to manage deadlines, docketing, and other administrative workflows.
• Processes check requests and expense reports through Firm accounting software system.
• Collaborates with administrative support staff (document production, receptionists, business office, etc.), and proofs documents returned from document production.

• Demonstrates strong organizational and prioritization skills with attention to detail.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong proofreading, grammar, and editing abilities.
• Able to manage multiple assignments and competing deadlines with minimal supervision.
• Exercises sound judgment, discretion, and professionalism in all interactions.
• Able to work collaboratively in a team environment while maintaining confidentiality.
• Possesses excellent written and verbal communication skills.
• Able to adapt to change and solve problems using critical thinking.
• Willing to work overtime as needed and manage occasional high-volume workloads.

• High school diploma or equivalent required;
  Associate Degree preferred.
• At least two (2) years of corporation/transactional legal experience required, three (3) to five (5) years preferred.

For applicants that meet the experience requirements for the role and are physically based in Chicago, IL, the expected salary range is $50,000 - $80,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Vacation Time
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V