Agency Records Coordinator - Administrative Officer

THE POSITION

The Office of Administration (OA), Office of Continuity and Records Information Management (OCRIM) is seeking a highly motivated individual who enjoys multi-tasking and working with records, data, and policy. This position serves as the OA Agency Records Manager responsible for managing the agency’s Records Management Program and assisting with the management of the Directives Management and Executive Board Resolution Systems.

As an Agency Records Coordinator, you will:

• Manage the Governor’s Office of Administration’s Records Management Program to ensure records, file plans, records retention and disposition schedules are current according to the Commonwealth’s policies and procedures.
• Assist the Enterprise Records Information Manager by providing support and guidance to all agencies so the Commonwealth’s Records Management Program operates efficiently and effectively.
• Act as the Administrator of the Commonwealth’s Electronic Records Action System (ERAS).
• Assist with the management of the Directives Management System (DMS) and the Executive Board Resolution System (EBRS).
• Assist with the management of the Sunshine Act Public Meeting Notices Online System.
• Plan and provide technical training on office‑managed integrated systems for internal and external staff including ERAS, DMS, EBRS, and the Sunshine Act Public Meeting Notices Online System.
• Assist with office management duties such as procurement, HR liaison, budget operations, and equipment service.
• Serve as the primary alternate for the Directives Management System Administrator.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full‑time employment
• Work hours are 8:00 AM to 4:00 PM, Monday‑Friday, with a 30‑minute lunch.
• Telework:
  You may have the opportunity to work from home part‑time, up to 2 days per week. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
• Salary:
  In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent federal government job title), or
• Four years of progressively responsible office‑management experience in a public or private organization, including personnel management, budgeting, or procurement; and such training gained through graduation from a four‑year college or university, or
• Any equivalent combination of experience and training.

• Two years of experience working in a progressively active records management program and/or environment involving analytical assessment of records and information.
• Two years of experience working with the interpretation and updating of policies that govern a large volume of employees.
• Two years of experience developing and conducting training to staff.
• Two years of experience with Microsoft Office Suite (Excel, Word, Teams, Outlook).
• Three years of experience working with Adobe Acrobat.
• Ability to work in Harrisburg, Dauphin County, Pennsylvania.
• Ability to perform essential job functions.

• Two years of experience interpreting and implementing records management policies and/or procedures, preferably as an Agency Records Coordinator for a state agency.
• Two years of experience with agency and/or private organization records retention and disposition schedules and/or records file plans.
• Two years of experience researching, interpreting, and drafting policies and procedures.
• Two years of experience collaborating with and communicating to upper‑management level staff and leadership.

• Resumes, cover letters, and similar documents will not be reviewed; the information to support your…