Junior Operations​/Administrative Assistant

Location

Latin America, Philippines

7:00 AM – 3:00 PM Florida time (EST) or 9:00 AM – 5:00 PM Florida time (EST)

We are looking for a detail-oriented and highly organized Junior Administrative Assistant to support daily operational and administrative processes for a HVAC company based in Florida. This is an excellent opportunity for an early-career professional looking to grow within a project-driven environment while working with an international team. You will support project coordination, reporting, supplier interactions, procurement-related processes, and documentation management to ensure smooth day-to-day operations.

• Register and manage company participation on tender and procurement platforms.
• Support preparation and submission of documentation for tender participation.
• Prepare and track mileage reimbursement reports.
• Open and manage supplier credit accounts.
• Prepare reports related to tools and equipment usage.
• Place and track equipment and supply orders.
• Assist in maintaining accurate office and project documentation.
• Coordinate with vendors and internal team members.
• Support day-to-day administrative coordination as needed.

• 1–2 years of relevant experience (administrative support, project coordination, procurement, or similar).
• Fluent English (written and spoken).
• Strong attention to detail and high level of accuracy.
• Analytical mindset with ability to work with reports and documentation.
• Quick learner who can adapt to new systems and processes.
• Strong communication skills.
• Proficiency in document management and digital tools (e.g., Google Workspace, Excel, Trello, ChatGPT etc.).
• Comfortable working US business hours.

• Stable full-time remote contract.
• Opportunity to work with a US-based team.
• Clear responsibilities and stable workflows.
• Exposure to project management and procurement processes.
• Opportunity to grow within a structured and supportive environment.