Project Coordinator - Remote

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With 30,000+ employees and over €5 billion in revenue in 2024, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Bilfinger North America has a national reach spanning from Florida to Alaska, with professionals sharing a common goal: to keep promises, honor commitments and exceed client expectations. We offer a diverse portfolio of services that include national general contracting concentrating in the management and performance of Indefinite Delivery, Indefinite Quantity contracts, Job Order Contracting, Design-Build, Bid-Build, and Construction Manager at Risk services;
Industrial Maintenance and Turnaround Solutions;
Chemical, Manufacturing, and Assembly services and Turbine Manufacturing.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

The Project Coordinator is responsible for the administrative functions of an area of responsibility that supports a diverse group of clients, vendors, and departments. Responsible for updating, routing, and maintaining various documents and other clerical correspondence, including the processing of subcontractor and vendor forms and documents.

• 2+ years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity
• Excellent time management and organizational skills
• Ability to work independently as well as in a team environment
• Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
• Experience in the construction industry desired but not required
• Must demonstrate a strong ability to:
• Adapt and be flexible to frequent changes in a fast-paced work environment
• Demonstrate integrity consistent with Centennial’s core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology systems, such as Microsoft Office suite

• Project Administration: Assist team members in coordinating meetings and tasks, reviewing project documentation, initial submittal review, logging and tracking;
  Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks;
  Prepare forms for security access and form requirements;
  Type and send letters, memoranda, and reports as directed;
  Prepare minutes of project meetings;
  Coordinate and maintain physical and electronic files;
  Assemble closeout documentation;
  Answer telephones, route calls, and take messages;
  Route incoming and outgoing mail;
  Review accounting and other reports for data accuracy;
  Input financial data and backup documentation into accounting systems;
  Perform other administrative duties as needed in accordance with standard operating procedures and policies.
• Office Support
  :
  Order and replenish supplies for office;
  Greet visitors and direct them to appropriate persons;
  Arrange for maintenance and repair of office equipment;
  Materials tracking & quality control coordination.
• Subcontractor, Vendor, and Payment Coordination: Prepare invoices and review billings;
  Follow up on payments after invoice and supporting documentation is approved;
  Obtain submittals from Subcontractors and Vendors;
  Act as Point of Contact on billing and procedural questions and provide Contracting Office with assistance as required;
  Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork.
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

The compensation range for this role takes into account various factors that…