Rain Media: Executive Assistant

Executive Assistant

Company:
Rain Media

Reports to:

CEO

Status:
Full-time

Location:

Remote/W2 - some travel

Wilsonville, OR

Are You the Assertive Organizer Who Gets Things Done?

If you thrive on bringing structure, precision, and foresight to fast‑moving environments, this role is for you. We’re looking for an experienced, proactive, and detail‑obsessed Executive Assistant to support the CEO of Rain Media.

This isn’t a reactive admin role, it’s for someone who anticipates needs, takes initiative, and ensures every aspect of the CEO’s professional life runs seamlessly. You’ll manage calendars, inboxes, and communications while handling personal logistics like travel, wellness, and household coordination with complete discretion and trust.

If you’re assertive, highly organized, and thrive on making things happen without needing to be told twice, keep reading. If you need constant direction, avoid accountability, or struggle to prioritize, this isn’t for you.

We are a premium direct‑to‑consumer supplement brand helping people live healthier lives through science‑backed, clean, and effective products.

We’re not a company where things stay the same. We test, we optimize, we innovate, and we want someone who thrives in that kind of high‑accountability, fast‑paced environment.

High‑growth eCommerce brand:
Driven by innovation and fast execution, Organics Ocean has seen 350% year over year growth.

Ownership & Accountability:
We trust our team members to take full ownership of their responsibilities. You are empowered to lead, execute, and improve without micromanagement. We value individuals who take initiative, hold themselves accountable, and drive meaningful results.

A team of high performers:
We push boundaries, move fast, and get things done. The company is in a hockey stick growth phase. This is not a good fit for those who don’t want to grow. Learn more about us via our brand, Organics Ocean: HERE.

• Manage the CEO’s calendar, email, travel, and meetings with accuracy and confidentiality.
• Proactively anticipate needs, prepare agendas, materials, and logistics before being asked.
• Coordinate internal and external communication on behalf of the CEO to ensure alignment.
• Track follow‑ups, priorities, and deliverables to keep projects moving.
• Help prepare slide decks, presentations, or briefing notes when needed.
• Research and secure industry‑specific podcast interviews for the CEO.

• Gather and organize tax documents; liaise with the CPA.
• Track expenses, pay bills, and coordinate with financial advisors.

• Arrange all travel: flights, accommodations, ground transport, and itineraries.
• Ensure travel aligns with both business priorities and personal preferences.
• Prioritize and gatekeep the CEO’s time, ensuring focus on what matters most.

• 6+ years supporting C‑suite executives (CEO, Founder, or President level).
• Proven experience handling professional tasks with confidentiality.
• Experience in fast‑paced, high‑growth environments (media, eCommerce, or tech a plus).

• Strong in Google Workspace (Docs, Sheets, Gmail, Calendar).
• Organized, systems‑minded, and detail‑oriented.
• Excellent written and verbal communication skills.
• Tech‑savvy, familiar with Slack, Click Up, Dropbox, and Zoom.

• Assertive, proactive, and decisive.
• Highly detail‑oriented and reliable.
• Forward‑thinking and resourceful, you anticipate rather than react.
• Adaptable, self‑directed, and confident in managing competing priorities.

Slack, Click Up, Google Meets, Google Workspace, and Dropbox

• Location:
  
  Remote;
  Must be able to travel when needed, including for company events, off‑site leadership meetings, and occasional international trips.
• Compensation: $100,000 – $130,000 USD (DOE).
• Reports to:
  
  CEO, with onboarding support from Operations.
• Hours:
  
  Full‑time, flexible, U.S. business hours that overlap with Pacific Time.

• Accountability:
  Take full ownership of your responsibilities and their outcomes. You commit to seeing work through, accepting both successes…