Executive Assistant - Diegem- Industries

Other locations:
Primary Location Only

Date:
Mar 6, 2026

Requisition

Our Core Business Services (CBS) team is essential to the success of EY Belgium, supporting key functions such as Marketing, HR, Facilities, Legal, and Finance. As a member of this team, you will play a crucial role in enabling the EY brand and our various business units to thrive, while also empowering your colleagues to achieve their goals.

As a Management Assistant, you play a pivotal role in ensuring seamless operational, administrative, and legal support for our partners and directors. You facilitate efficient workflows, deliver high-quality service, and contribute to a modern digital workplace.

You combine accuracy with proactivity and are committed to delivering excellence in everything you do.

• Work with digital tools such as Microsoft 365, Teams, and SharePoint.
• Maintain and update the CRM system as needed (opportunities and contacts).
• Oversee engagement maintenance in an SAP environment, including opening engagements, invoicing, closing engagements, and updating roles.
• Assist with billing and help prepare administrative reports.

• Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering (AML) information in the AML database, and finalizing engagement agreements.
• Efficiently manage the electronic filing database.
• Maintain documents using Word, PowerPoint, and Excel.

• Support partners and directors in workload management and priority tracking.
• Sort, screen, and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions.

• Manage calendars and schedule both internal and external meetings.
• Organize meetings, including invitations, registrations, logistics, and follow-up.
• Monitor deadlines, priorities, and workload for partners and directors.

You have:

• You hold a bachelor’s degree in Legal Practice, Office Management, or a related field, or you have built equivalent experience in a legal or professional services environment.
• You have a flexible, tech-enabled way of working.
• You are fluent in English and either Dutch or French, in both oral and written communication.
• You thrive in a fast-changing environment, can handle shifting priorities with ease, and feel confident working independently.
• You are comfortable serving as the first point of contact among different teams and providing guidance on internal tools and procedures as you continue to develop your expertise.
• You are proactive, solution-focused, and can work efficiently towards deadlines.
• You are stress-resistant and willing to work flexibly.

• EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package – We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
• Flexible working arrangements – We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
• Inspiring work environment – At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth – You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
• Fun – By joining our EY- teams, you can participate in team activities, company wide events and enjoy a drink during our monthly…