Administrative Specialist

What You Do

• Be responsible for the day‑to‑day assistance of multiple Allianz Technology of America Leaders as well as provide general departmental assistance as needed
• Assist with calendar management and travel arrangements for leadership (transportation, hotels, meals, etc.)
• Coordinate and prepare for meetings with visitors (building access, conference room booking, room set‑up, meal orders, reservations, greeting visitors in the lobby, etc.)
• Liaise with other administrative assistants globally as needed to organize and prepare for leadership visits, onsite/offsite conferences, and other events
• Coordinate team events and meetings
• Plan, control, and monitor the agendas and attendees of key meetings
• Support the onboarding of new hires in coordination with Leaders as well as HR and IT
• Maintain office supplies
• Knowledge of AI tools like Microsoft Co Pilot

• University degree preferred or equivalent experience
• Minimum of two years of administrative experience, preferably in technology or insurance
• Proficiency in Microsoft Office Suite
• Team player mentality
• Strong organizational skills; ability to manage various processes and controls
• Ability to handle and assess competing or changing priorities
• High assertiveness and the ability to work under pressure while staying organized
• Communication, facilitation, sales, and conflict management abilities
• Willingness to occasionally work outside of standard operating hours

• Hybrid, 3 – 4 days per week on site in Golden Valley, MN

We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working.

We believe in rewarding performance and our compensation and benefits package includes health insurance, company bonus scheme, 401(K) with company match, company paid holidays, paid time off, paid volunteer days, tuition reimbursement, paid parental leave, an employee shares program and employee discounts. From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.

The annualized base pay range for this role is $55,000–$68,000. The annual base salary range represents a nationwide market range. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role, and the skills, education, training, credentials and experience of the candidate. The base pay is just one component of the ATA total compensation package.

As part of our comprehensive compensation and highly rated benefits programs, ATA also offers eligibility for an incentive‑based annual bonus.

Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry.

We oversee the full digitalization spectrum – from one of the industry’s largest IT infrastructure projects that includes data centers, networking and security, to application platforms that span from workplace services to digital interaction. In short, we deliver full‑scale, end‑to‑end IT solutions for Allianz in the digital age.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

Join us. Let’s care for tomorrow.