Legal Billing Coordinator

Location

New York City, New York (hybrid schedule, requiring regular in-office presence with flexibility for remote work.)

Full Time

Chapman & Cutler

Our client, a leading national law firm, is seeking a Billing Coordinator to join their Financial Management Department in the New York office. This role offers a hybrid schedule with regular in-office presence while providing flexibility for remote work.

• Manage client billing and e‑billing processes, ensuring accurate and timely production of invoices.
• Serve as the primary contact for attorneys and clients regarding billing questions and issues.
• Maintain up‑to‑date knowledge of client billing guidelines and coordinate changes with internal teams.
• Collaborate with attorneys to prepare, review, and process client bills and follow up on outstanding invoices.
• Ensure accurate production and delivery of bills, including necessary documentation and formatting.
• Liaise with administrative departments to align billing processes with client requirements.
• Monitor billing deadlines and maintain organized records to ensure timely submission of invoices.
• Communicate professionally via email, phone, and in person to address billing‑related inquiries.
• Troubleshoot billing issues and coordinate solutions with the Information Services and Financial Management teams.

• Minimum 5 years of billing and/or e‑billing experience in a law firm or legal environment.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience with Rippe/SurePoint or Aderant is a plus.
• Strong interpersonal and written communication skills.
• Highly organized, detail‑oriented, and able to manage multiple tasks under tight deadlines.
• Self‑motivated and team‑oriented with a professional demeanor.
• Ability to proofread and ensure the accuracy of client invoices.
• Must adhere to firm attendance policies and security protocols, whether working in‑office or remotely.

$80,000.00 - $ per year