Research Administrator Centre Supercomputing; BriCS

Research Administrator - Bristol Centre for Supercomputing (BriCS)

This role is a key member of the operational support team for the Bristol Centre for Supercomputing (BriCS). In this role you will be providing administrative support for the management team and the wider team within BriCS, helping to ensure that processes run as efficiently as possible.

Join our dynamic team at BriCS and become an integral part of shaping the future of artificial intelligence and high-performance computing!

As our Administrator, you'll play a vital role in supporting groundbreaking initiatives such as Isambard 3, Isambard AI, and upcoming AI and High-Performance Computing programs. Imagine being at the forefront of innovation, providing essential administrative support to our cutting-edge projects and offering executive assistance to senior academic and professional services staff.

This role is not just about paperwork; it's about making an impact. You'll have the opportunity to support captivating internal and external events, craft compelling documents and publicity materials, and contribute to the seamless operation of our professional support services.

Please note this role is a hybrid position, with a mix of working from home, on campus, and at our Isambard site in north‑east Bristol. The role can be offered at 0.8–1.0 FTE. While we are flexible in how the hours are arranged, if the role is taken at 0.8 FTE we would prefer these hours to be worked across five days.

You will be responsible for diary and travel arrangements, recruitment and onboarding processes for team members and supporting events and visits to the Isambard facility. You will also ensure that information is stored appropriately, and you will prepare communications documents, such as meeting minutes and email communication.

• Administrative tasks:
  Complete administrative tasks for BriCS members, including travel booking, room booking, and ordering catering. Lead on general purchasing for the team, assist with shipping couriered items
• Communication:
  Prepare and disseminate meeting minutes and meeting paperwork. Manage shared mailbox and liaise with BriCS team for ensure a timely response to queries.
• Event Support:
  Arrange logistics for visits and events.
• Executive Support:
  Provide executive support to senior staff, including diary management, meeting coordination, facilitating efficient operations at all levels.

You have solid administrative experience and are comfortable using your initiative in a fast-moving environment to solve unexpected problems. You should be adept at carrying out a wide range of duties to support the team and the Centre and be adaptable to the changing needs of the Centre as its High-Performance Computing programmes evolve.

• Qualification &
  
  Experience:
  
  GCSE level or equivalent, or an equivalent level of relevant work experience.
• Tech Proficiency:
  Skilled in Microsoft Office suite, email, web, and office systems.
• Adaptability:
  Thrives in fast-paced environments, excels at prioritisation, and delivers accurate work under pressure.
• Versatility:
  Comfortable taking on a variety of tasks, and being able to adapt as the Centre’s priorities change.
• Event logistics:
  Experience in arranging logistics for events and meetings.
• Autonomous Work:
  Proven capability to work independently, handling challenges and delivering results autonomously.

For any informal enquiries, please contact Emma Rose, Centre Manager -

Contract type:
Open ended with fixed funding until August 2030

Work pattern:
Monday - Friday, 0.8 FTE-1 FTE.

Grade: F

Salary: £28,778 - £32,080 per annum (pro-rated for part-time)

School/Unit:
Bristol Centre for Supercomputing (BriCS)

This advert will close at 23:59 UK time on Wednesday 25th March.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.