Program Assistant II Financial Services

OPEN TO CURRENT COLORADO RESIDENTS ONLY

Please note:

This recruitment may be used to fill multiple vacancies.

Remote Work/Hybrid:
In office 2 days a week (Wednesday & Thursday), Remote 3 days a week.

1575 Sherman St, Denver, CO 80203.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details.

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The Accounting Division exists to provide accountable financial information about the Colorado Department of Human Services and to assist the management and all programs of the Colorado Department of Human Services, the State's Controller's office, the Federal government, county departments of social/human services, Office of the State Auditor, Federal Auditors, and others in need. The division is responsible for the following services:
This position provides office management for the Accounting Division at 1575 Sherman, high‑level administrative and technical support for the Controller to ensure Division goals and objectives are achieved. Functions include planning and organizing meetings, compiling data, trend analysis, and preparing management reports that assist the Division in measuring performance, customer satisfaction, and trends. The position also serves as an Office Manager—collecting, tracking, and interpreting data, and performs administrative functions for Accounting Division staff located at 1575 Sherman, Denver that report to the Controller.

Responsibilities include identifying office problems, developing action plans to correct issues, and managing CORE and OIT access for the Accounting Division.

• Maintains the Controller schedule/calendar and determines any necessary changes.
• Decides which vendors to use for ordering office supplies.
• Determines when files are ready to be destroyed and which files must be saved and for how long.
• Assesses whether a purchase may be made using just a PCard or if an RQS and Purchase Order are needed.
• Keeps Google groups and Google sites up to date on staffing changes.

• Prepares and tracks Personnel Action Forms (PAF) through the eClearance process.
• Ensures all documentation is attached and approvals are obtained.
• Schedules interviews for individuals once referral lists are created.

• Decides what type of PAF needs to be created in eClearance and works with HR to confirm completeness.
• Monitors progress of each PAF.
• Determines if evaluation tools are adequate for each posting.

• Prepares confidential correspondence related to employees.
• Manages communications within and external to the Division of Accounting.
• Drafts, clarifies, composes formal and informal correspondence, returns for signature, files copies, and distributes as needed.
• Develops spreadsheets, charts, and other documents to convey key information to subordinate divisions and management offices.

• Primary timekeeper for specific units at 1575 Sherman; collects, monitors, records, verifies, and disseminates time and leave using KRONOS.
• Provides accurate staffing data to management and personnel and ensures proper salary payments.
• Serves as backup timekeeper for other accounting units.

• Responsible for purchasing items for the Accounting Division.
• Determines type of procurement and whether it must be completed through the Procurement Division or via PCard.
• Acts as trainer for other positions when purchases are required.

• Answers questions and troubleshoots any issues with the PMP process.
• Ensures employee information in Kronos is correct for transfer to Cornerstone.
• Communicates requirements to staff and ensures compliance.

• Manages administrative details of finance sub‑pac meetings (agendas, presentations, votes, records).
• Reconciles electronic bank statements for State Procurement Card and Event Card expenditures, resolves issues, and submits statements to approvers.
• Schedules all meetings, manages venue, updates membership roster, and posts information on the website.
• Provides backup to other…