Project Management Coordinator-Multiuse Facility Construction

About the Role

The Project Management Coordinator provides administrative support to the project management team leading ground up and multi-use facility infrastructure construction projects. Duties include project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.

This job is part of the Project Management function responsible for the management of projects from initiation through completion. Role offers a remote work schedule supporting project management staff located in the Eastern Time Zone.

Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.

Schedule meetings and communication plans regarding projects amongst teams and clients.

Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret.

Enter project information and data into project management technology tools.

Process invoices and pay applications. Help with project administration deliverables.

Assist the project closeout process including turnover documentation and financial reconciliation.

Use existing procedures to solve straightforward problems while having a limited opportunity to exercised discretion.

Impact through clearly defined duties, methods, and tasks are described in detail.

Deliver own output by following defined procedures and processes under close supervision and guidance.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• High School Diploma or GED with up to 2 years of job-related experience.
• Experience in supporting project management staff managing construction projects is desirable.
• Vendor coordination experience including invoicing and financial documentation.
• Proficiency in MS Office Suite (Word, Excel, Outlook). Experience in Kahua or similar project management software and D365 or other Enterprise Resource Planning (ERP) platform is beneficial.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• FORTUNE 500 #126
• FORTUNE Most Admired Company #1 in real estate for third consecutive year;
  Ten years in a row on the list!
• Forbes Named one of the best large employers in America and one of the World's Best Employers!
• Role will provide the following benefits: 401(K), Dental Insurance, Health Insurance, Life Insurance, and Vision Insurance

Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with Turner & Townsend PJM US LLC, you will subsequently transfer directly to Turner & Townsend at a date to be determined.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Assistant Chief Engineer position is $40 per hour and the maximum salary for the Assistant Chief Engineer position is $50.50 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recr or via telephone at  (U.S.) and  (Canada).

CBRE, Inc. is an Equal Opportunity and Affidative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)