Recruitment and Compliance Coordinator

This is an exciting new role for an organised and professional administrator to coordinate onboarding for casual staff applying to work with Brighton and Hove Federation.

This will be a varied role, working across multiple Federation services, and supporting clinical and non-clinical staff to prepare for working for a primary care provider at scale.

This role offers a significant amount of flexibility across 20 hours per week, within normal office hours, with the option for some evening and weekend work if preferred - subject to approval. This is a hybrid role with some office based work and the opportunity to work from home.

As a growing organisation, there are opportunities for development within the Federation team.

The Recruitment and Compliance Coordinator plays a vital role in ensuring that casual workers have a smooth supportive and professional onboarding experience. Acting as a consistent point of contact the postholder helps new joiners feel valued and informed while ensuring the organisation is represented with professionalism throughout the process.

Working independently, the role supports the end to end onboarding journey for individuals joining the Brighton and Hove Federation workforce platform Luna. This includes guiding new casual workers through the application and onboarding stages, completing all required checks and managing ongoing compliance and maintenance activities to ensure the workforce remains fully compliant at all times.

The role may also provide occasional support to the Delivery Team with day to day operational tasks as required.

Brighton andHove Federation (B&HF) is a member organisation, made up of 6 Primary Care Networks (PCNs) containing 31 GP Practices. We are a company limited by shares,with each of our member practices as shareholders. This means that we do everything with our practices and their patients in mind. We work collaboratively to provide high quality clinical and support services to NHSPrimary Care, as well as talking to patients, listening to feedback, and being willing to adapt to constantly improve our service.

We are not justhere to deliver services; we are here to shape the future of healthcare in ourcity balancing quality, equity, workforce wellbeing, financial resilience, and environmental responsibility.

Main Duties and Responsibilities

Lead on the end-to-end recruitment cycle from registration to first shift

Send Welcome information and links to introductory meeting monitoring attendance and completion

Answering any questions from new joiners before and during onboarding

Arrange the training systems inductions and site inductions for all new Federation service staff

Ensure all new staff added to the rota are compliant to statutory requirements and that the service holds the necessary documentation as per set guidelines

Maintain the staff database with details and paperwork forall staff and escalate any issues with staff compliance to the Operational Support Lead

Arrange new staff access to Federation clinical systems andother IT setup

Arrange allocation and collection of IT equipment where appropriate

Monitoring the email inboxes for any onboarding queries or compliance documents sent

Communicate with new joiners throughout the hiring process,ensuring timely updates to any queries

Support pre-screening activities including CV reviews

Maintain accurate and up to date records in the Workforce Platform - Luna

Provide administrative support when needed to the Delivery Team

Work collaboratively to help develop and promote a positive working culture, encouraging staff participation and involvement in developing improving and promoting the service

Ensure adherence to efficient administrative processes withinthe service

Responsible for managing workload and adhering to targets setto onboard new joiners

Develop and report on new joiner onboarding experience

Track recruitment metrics - time to hire and pipeline activity

Offboarding leavers including removing access to systems. Ensuring any equipment is returned in a timely manner

Ensure all current staff records have current contractual compliance, such as contract, indemnity insurance, DBS and professional registration

Ensure all current staff records are up to date with training and manage appropriately if not compliant

Personal Performance Management

Maintain productive relationships encouraging the giving and receiving of regular feedback to create and maintain a culture of constantly seeking to refine and improve the service

Engage with internal and external stakeholders

Engage with service users to understand peoples experience and to measure levels of satisfaction with services.

Undertake any other duties required, as appropriate to therole

Responsibility for maintaining a record of own persona land/or professional development

Responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Equality and Diversity

The…