Data Specialist

Schedule

Hybrid work schedule available; regular on‑site work required on a rotating basis among team members. Successful candidate must be within commuting distance to campus.

Lebanon, NH 03766, 41 Centerra Parkway

Title: Advancement Data Specialist.
Position Number: 1126117.
Posting Date: 03/02/2026.
Open Until Filled: Yes.
Salary Range: $23.47 – $29.34 per hour.
Union Type: Not a Union Position.
SEIU Level: Not an SEIU Position.
FLSA Status: Non‑Exempt.
Employment Category: Regular Full Time.
Scheduled Months Per Year: 12.
Scheduled Hours Per Week: 40.
Remote Work Eligibility: Hybrid.

The Advancement Data Specialist provides accurate and timely operational support to Gift Recording and Advancement Data & Reporting Services. Reporting to the Director, the role performs complex data entry and maintains highly confidential demographic and financial information of alumni, parents, and friends of Dartmouth using a collaborative approach in a team environment.

• Accurate and timely entry and maintenance of giving and biographical data in accordance with established standards and procedures.
• Execute bank deposits and facilitate funds received from wires, credit cards, securities, Pay Pal, and other payment sources.
• Understand what constitutes a gift and the CASE and IRS guidelines that govern charitable gift processing.
• Develop expertise in using specific web‑based applications and technology tools to enter and maintain giving and biographical data.
• Extract, compile, and assemble information from various sources into appropriate formats for entry and maintenance.
• Organize, scan, and prepare prospect and alumni documents, indexing keyword data as prescribed.
• Perform research and initial analysis of entity biographical and giving information.
• Assist in retrieval and compilation of information from multiple source systems for month‑to‑month, quarterly, and ad‑hoc reporting and research projects.
• Ensure security and sensitive handling of confidential documentation and information.
• Communicate effectively and respectfully with a diverse community, keeping the Director apprised of important issues and requests.
• Explain departmental policies and procedures to external and internal customers.
• Assume ownership of customer inquiries, issues, or concerns and accomplish effective resolution in a timely manner.
• Collaborate with management and colleagues to standardize current processes and continuously seek improvements.
• Recognize technical issues and notify technical support for resolution and follow‑up.
• Cross‑train with other team members to assure adequate coverage and timeliness.
• Perform other duties as assigned.

• Associates or equivalent combination of education and experience.
• Four years of relevant data entry experience (e.g., customer service, financial processing, or other directly related experience) and an Associate Degree, or the equivalent.
• Demonstrated professionalism with effective verbal and written communication, strong customer service and listening skills.
• Accountability for work accuracy and attention to detail.
• Ability to work efficiently and effectively under time constraints.
• Organizational and prioritization skills.
• Understanding of policies and ability to apply procedures.
• Advanced problem solving, resolution, and analytical skills.
• Proficiency in Microsoft Suite, web applications, and computer navigation within Windows and network‑based environments.
• Flexibility and teamwork, adapting to system and process changes.
• Eagerness to apply the core values of Advancement.

Note:

Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

• Basic accounting skills and knowledge of financial/accounting software.
• Working knowledge of IRS and CASE guidelines for charitable giving and reporting.
• Experience with Ellucian Advance, Atlassian JIRA, Hyland OnBase, iModules Encompass, Oracle Business Intelligence.

Driving a vehicle (Dartmouth Vehicle or Off‑Road Vehicle,…