Project Coordinator

Job Title: Project Coordinator

Location: Raritan, New Jersey

Type: Contract – Project based, long term

Compensation: $70,000 - 80,000/yr, commensurate with experience, as well as 20 paid vacation days, 10 paid holidays, health benefits, 401K

Contractor Work Model: Hybrid – 3 days onsite, 2 days work from home

Must have prior experience working at a Pharmaceutical company, CRO or Biotech

Exciting opportunity supporting senior leadership in a fast‑paced pharma environment — ideal for a proactive, polished admin who thrives in a start‑up‑style setting, owns complex coordination, and can deliver high‑impact results with minimal direction.

• Prior experience working at a pharma/biotech/CRO for 3-5 years
• Great communication skills, professional ability to work with high level individuals
• Ability to take initiative, and be very proactive
• Nimble – must be able to pivot and go with the flow

• Calendar coordination, including scheduling and arranging meetings with internal and external partners
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
• Domestic and international travel arrangements
• Event coordination
• Proficiency in utilizing and innovating on current technology platforms, including:
  Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, Web Ex (BT meetings), Skype, Global Connect, Workday, Our Source, e‑marketplace
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow‑up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
• Achieve results in the absence of day‑to‑day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
• The Senior Assistant may provide backup support to other Administrative Assistants

• A minimum of a bachelor's degree
• A minimum of 6 years of experience in an administrative capacity supporting senior management is required
• Demonstrated project management experience
• Large event planning experience required
• Strong organizational skills and attention to detail is required
• Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
• Expertise in Microsoft PowerPoint is preferred
• Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required
• Expense reporting system (Concur) is required
• Experience with software based platforms, remote communications platforms and IT is highly desired
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high‑profile, and rapidly changing environment is required
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is highly preferred
• Excellent communication skills are required
• Strong leadership, interpersonal, teamwork, analytical and problem‑solving skills are required
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex ( pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

: #568-Clinical