Administrative Specialist - Clearance Required

Company Description

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world‑changing impact, advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas—nuclear deterrence, threat preparedness, energy security, and multi‑domain defense—empowering teams to tackle the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have multiple openings for an Administrative Specialist
. You will perform a full range of complex and difficult administrative assignments in a dynamic and fast‑paced environment with frequent interruptions and conflicting priorities that require independent judgment, adept organizational and communication skills. These positions are in the National Security Engineering Division (NSED) within the Engineering Directorate. The role offers a hybrid schedule, blending in‑person and virtual presence, with the flexibility to work from home one to two days per week.

• Serve as a member of Division Office administrative staff; represent management in daily matters; serve as a resource and interpret institutional and organizational policies and procedures.
• Provide administrative support to senior management, including coordinating complex calendars, determining scheduling priorities, and managing time. Coordinate and schedule complex meetings with multiple attendees and correspond with all levels of personnel, both internal and external to the Laboratory.
• Collect and compile data from multiple sources for complex reports and presentations.
• Track a high volume of multi‑faceted action items, coordinating the timely flow of paperwork and checking for accuracy and completeness prior to submission.
• Create and edit email communications and presentations on behalf of management.
• Coordinate internal and external visits, preparing agendas, badging, hospitality, and information dissemination.
• Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports.
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q‑level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Advanced administrative experience with accurate keyboarding, proficient editing skills, and a high level of attention to detail to prepare multiple complex documents.
• Excellent organizational skills and experience working under minimal supervision in a fast‑paced environment with rapidly changing priorities, deadlines, and frequent interruptions.
• Excellent communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management.
• Advanced computer skills and experience with MS Office and the ability to learn new software quickly.
• Effective problem‑solving and decision‑making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Ability to be self‑motivated and flexible, exercising a high degree of discretion and mature judgment in handling business‑sensitive information and personnel interactions.
• Experience performing effectively in a team atmosphere as well as independently.

• Experience with LLNL systems and processes.

$38.03 – $45.63 hourly. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

This is a Career Indefinite position, open to Lab employees and external candidates.

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits…