Administrative Support Senior

Job Summary

• BMA is seeking an Administrative Support Senior to support the DLA JETS Defense Agencies Initiative (DIA) Program Management Office (PMO) program.
• This is a fully remote position and contingent on contract award.
• Administrative Support – Senior Level provides executive-level administrative, documentation, communications, and governance support to the DLA DAI PMO.
• Responsible for producing high-quality executive communications, programmatic briefings, technical documentation, and governance artifacts that support acquisition, financial management, internal controls, scheduling, and stakeholder coordination activities.
• Operates with minimal supervision, acting as a strategic communications and documentation integrator, ensuring information transmitted to senior leadership is accurate, complete, visually compelling, and aligned with DAI program objectives.
• Functions as a key enabler of PMO efficiency, supporting executive meetings, milestone reviews, financial reporting cycles, audit documentation preparation, and change management initiatives.
• Primary Duties and
  
  Responsibilities include:
• Provide Executive Communications and Governance Support.
• Compile, draft, edit, and format reports and briefings.
• Draft executive communications.
• Assist in setting up and facilitating executive meetings, IPRs, milestone reviews, and working sessions.
• Develop meeting agendas, capture minutes, track action items, and report status updates.
• Ensure materials prepared for leadership approval meet quality standards.
• Support Presentation and Visual Communications Development.
• Integrate text, graphics, data tables, and visual elements into cohesive presentations.
• Develop visually compelling PowerPoint briefings tailored to senior leadership.
• Translate complex financial, acquisition, or testing data into clear visual dashboards.
• Create infographics, charts, process flow diagrams, and executive summaries.
• Provide Documentation Management and Repository Governance.
• Maintain and organize internal documentation libraries using SharePoint.
• Ensure documents are version controlled, categorized, current, and accessible.
• Assemble and format technical manuals, functional descriptions, SOPs, reports, and guides.
• Provide quality assurance edits for clarity, consistency, and technical alignment.
• Assist in maintaining records.
• Provide Financial and Administrative Reporting Support.
• Support preparation and formatting of budget reports, cost estimates, financial dashboards, and spend plan summaries.
• Compile relevant data from multiple sources to create consolidated reports.
• Assist with financial tracking spreadsheets and executive financial presentations.
• Provide Event and Seminar Coordination.
• Coordinate logistics for highly visible collaborative events, seminars, and boards.
• Manage scheduling, stakeholder coordination, and venue preparation.
• Ensure all briefing materials are finalized and distributed in advance.
• Facilitate effective communication flow before, during, and after events.
• Provide Organizational Change Management Support.
• Support implementation of change management strategies aligned with DAI modernization initiatives.
• Develop communications materials supporting system updates, process changes, and policy updates.
• Assist leadership in crafting messaging that guides teams through organizational change.
• Promote stakeholder alignment and adoption of new processes.
• Provide Technical Documentation and Analysis Support.
• Assemble and edit systems, programming, and operations documentation.
• Analyze information within reports to highlight findings, trends, risks, and recommendations.
• Prepare summaries and briefing materials.
• Ensure consistency between documentation, schedules, and financial artifacts.
• Conduct Cross-Functional Coordination and Execute Multi-Tasking.
• Coordinate across acquisition, financial, testing, and cybersecurity teams.
• Deconflict competing priorities under broad guidance.
• Ensure timely follow-up on action items and document revisions.
• Serve as a trusted liaison facilitating rapid information exchange.

There is a Secret Security clearance requirement for this position.

• 5+ years of relevant…